UNDP Careers
To contribute to sustainable development governance, the Portfolio focuses on empowering governments to tackle development challenges, whilst improving citizens services according to development priorities. Assistance will be provided to create expertise within governments on managing priorities and resources, best administrative and management practices, improved citizens services and the creation of an enabling environment for private sector growth. To address the local communities’ long-term development needs, assistance will also be provided to governments in fostering development partnerships, including through sustainable development financing.
Under This Portfolio, “Translating The SDG Framework In Bosnia And Herzegovina Into Sustainable And Inclusive Growth Programme” (SDG2BIH) Aims To Support The Authorities In BIH In Efforts Towards Sustainable Development According To The SDG Framework In BIH. The Programme Seeks To Expedite SDGs Achievement In BIH By Supporting Governance Systems And Private Sector Engagement Towards Green And Inclusive Growth. It Is Organized Around Two Interconnected Outcomes
- Outcome 1: Authorities at state, entity and Brčko District BIH levels effectively work on planning, implementing, monitoring, and reporting on the SDG Framework in BIH and foster development partnerships.
- Outcome 2: Cantonal and local governments actively contribute to implementation of the SDG Framework in BIH.
The Programme employs the SDG Framework in BIH as foundation to support the public sector capabilities to translate the priorities into long- and short-term planning and policy documents that lay-out implementation and enable connectivity with public budgets. Importantly, efforts will be made to ensure a strong business case for private sector in the SDG implementation process. The Programme is funded by the Government of Sweden and implemented by UNDP.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties And Responsibilities
Support to implementation of Projects’ components:
- Provides support to the management of day-to-day activities, with due regard to prevailing standards and best practice;
- Development of action plans, work plans and relevant budgets;
- Ensures that the implementation of projects’ activities corresponds to agreed projects’ budgets and timely informs the immediate supervisor on any deviations;
- Supports the recruitment processes necessary for the implementation of the Projects’ activities/sector
- Monitors quality of delivery of inputs provided by the consultants, beneficiaries and contracted companies and communicate findings to the immediate supervisor;
- Provides support in organization of external evaluation of the Projects;
- Background research on thematic areas related to the Projects and drafting of projects documents;
- Maintains timetables for the Steering Committee meetings and provides support to organizing and holding meetings, including the preparation and dissemination of information and follow-up.
Support to Project Manager in administrative and finance activities on the day-to-day basis:
- Provides support to the Project Manager in the creation of projects in ERP, entry of project budgets, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of projects;
- Provides support to the Project Manager in preparing and reviewing the Project’s financial reports;
- Creates requisitions in ERP, prepares invoices, follows up on timely submission of F10;
- Maintenance of the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in ERP, timely corrective actions on un-posted invoices.
- Collects and compiles, on a monthly basis, the following inputs related to projects: list of activities, expenditures and results achieved during the previous month as compared to the work plan, monthly expenditure reports and other related documents;
- Prepares information for audit of directly implemented (DIM) projects, if applicable, supporting implementation of audit recommendations;
- Supports Project Manager in preparation and implementation of procurement plans from the financial aspect;
- Coordinates with relevant UNDP units issuance of Purchase orders and contracts as well as supplier profile creation in ERP, prepares requisitions and follows the Purchase order processing;
- Preparation of inventory reports, if any;
- Implementation of inventory and physical verification control of the projects’ assets, if any.
- Assists in timely reporting;
- Organization of translation services in accordance with business processes;
- Maintenance of projects files.
Business Process Quality Assurance
- Facilitate business processes followed by the Projects in line with the UNDP regulations and rules, policies and the UNDP internal control framework;
- Compilation and design of background information for formulation of project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and drafts of quarterly project financial reports.
Support to the Project Manager in effective mainstreaming of gender equality:
- Provides effective support to the Project Manager in mainstreaming gender equality in Projects implementation as well as that knowledge on gender equality is incorporated in the projects’ knowledge management activities and products;
- Provides effective support to the Project Manager in incorporating gender equality in all the areas of implementation of Projects components, in the Projects Reports and in the organization of the Project evaluations and audits;
- Ensures that all the data, when collecting and compiling inputs relating to programme, are sex and age disaggregated and evaluated from the gender point of view;
- In the preparation of meetings/consultations/trainings/commissions ensure minimum 30% participation of the other sex.
Facilitation of knowledge building and knowledge sharing within the Project, related to POPP application:
- Participates in trainings for the operations/projects staff on HR, Finance, Programme and Operations, Policies and Procedures, and organizes briefings for the project staff where necessary on new internal; procedures;
- When necessary, provides guidance to project staff in business processes, administrative and other requirements, and procedures;
- Sound contribution to knowledge networks and communities of practice.
- Synthesis of lessons learnt and best practices in projects.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The employee will report directly to SDG2 Programme Manager, within Good Governance Sector.
Competencies
Core Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical Competencies
- Business Direction & Strategy – Business Acumen
- Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.
- Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
- Finance – Financial reporting and analysis
- Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
- Business Direction & Strategy – Effective Decision Making
- Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
- Business Development – Knowledge Facilitation
- Ability to animate individuals and communities of contributors to participate and share, particularly externally
- Business Management – Communication
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Ability to manage communications internally and externally, through media, social media and other appropriate channels
- Finance – Budget Management
- Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
- Procurement – Contract Management
- Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
Required Skills And Experience
Education
- Secondary education is required.
- University degree (Bachelor’s degree) in economics, finance, business or public administration will be given due consideration, but it is not a requirement.
Experience
- Minimum 7 years (with Secondary education) or 4 years (with Bachelor´s degree) of progressively responsible administrative or project experience is required at the national or international level.
Required Skills
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism;
- Ability to identify discrimination, address it, and maintain an enabling working environment based on fairness, respect and freedom from any forms ;of harassment and abuse;
- Understand the language associated with gender, equity, inclusion, and diversity.
Desired Skills
- Experience in supporting project financial monitoring and management;
- Experience in quality assurance and project activities coordination;
- Experience in provision support to budgetary planning processes and management of team budgets;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, advance knowledge of automated procurement systems, experience in handling of web-based management systems;
- Knowledge of finance management system used by UNDP would be an asset.
Language
- Fluency in English and official BiH languages (Bosnian/Croatian/Serbian) is required.
Disclaimer
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant Information About UNDP Rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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