Project Associate

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position:

The Project Associate will support the DPS team with administrative and programmatic support in the day-to-day operations of program management and business development. The Project Associate will work closely with DPS Program Managers to support and assist in delivering outstanding services on institutional support contracts for the US government. The Project Associate will assist DPS Program Managers in meeting business development targets by supporting both long-term and urgent opportunities. This is a full-time hybrid role based in Washington D.C.

Business Development functions will include conducting opportunity and client research, drafting technical inputs for proposal and RFI responses, and supporting recruitment efforts. Program Management functions will include supporting administrative and HR areas such as timesheet reviews, new employee onboarding, expense report reconciliation, and invoice reviews.

The Project Associate must be flexible, customer service oriented, driven, and interested in learning the ins and outs of business development and program management at a fast-paced, growing government contracting and international development firm. The ideal candidate will be dedicated to client support, teamwork, and collaborating and learning, in order to best contribute to the overall goals and mission of the DPS team.

Responsibilities:

Business Development

• Support capture efforts including bid tracking, opportunity research, and client research.
• Support the development and drafting of technical inputs in response to RFIs and RFPs.
• Support proposal coordination of bids including developing proposal calendars, bid budgets, and supporting proposal team members.
• Support copyediting and formatting and production of proposals and related documents.
• Support team members with proposal recruitment efforts by sourcing candidates, formatting CVs, and screening prospective candidates.
• Learn and adapt to Dexis Business Development procedures and guidelines.
• Update SharePoint sites, maintain trackers, and organize business development files and documents.

Project Management

• Support administrative tasks for DPS projects including timesheet reviews, recruitment tasks, AP compliance, and procurement support.
• Support candidate outreach, schedule interviews, and assist with employee onboarding.
• Update and maintain project trackers for personnel, equipment, invoices, deliverables, and budgets.
• Collaborate effectively with Dexis home office teams such as HR, recruitment, finance, IT, and AP as needed.
• Organize and update project files and documents in SharePoint regularly.
• Assist Program Managers in drafting inputs for project deliverables.
• Arrange travel logistics including flights, hotel reservations, travel insurance, and visas for DPS employees and/or consultants.
• Provide administrative support to employees and consultants with items such as travel advances, expense reports, professional development fund requests, etc.

Minimum Qualifications

• Total commitment to Dexis’ core values (Ingenuity, Integrity, and Investment in People), its mission, and goals.
• BA in business administration, finance, or international relations.
• One to two years of work experience.
• Exceptional interpersonal, communications, and customer service skills.
• Ability to effectively support multiple, fast-paced assignments, juggle competing priorities and meet tight deadlines.
• Ability to produce clear, compelling, and accurate written and oral communications.
• Interest and ability in learning government contracting procedures and best practices.
• Ability to solve problems creatively, work collaboratively in a small team, and flexibility to adapt to changing requirements.
• Willingness to work in start-up or close-out, with non-standard hours as needed.

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.