Project Assistant Labour Mobility Human Development & Resettlement Unit

IOM the Netherlands is looking for a Project Assistant

Position:Project Assistant

Duty Station:IOM The Hague, the Netherlands

Classification:General Service Staff, Grade G5

Type of Appointment:Fixed term, one year with the possibility of extension – Full-time 37.5hpw

Estimated Start Date:As soon as possible

Closing Date:17 July 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply for this vacancy. For the purpose of the vacancy, internal candidates are considered first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission (CoM) in the Netherlands and under the direct supervision of the Programme Coordinator LHD/Resettlement; the successful candidate will be responsible and accountable for supporting the management of the project(s) assigned, within the Labour Mobility Human Development & Resettlement Unit.

Core Functions / Responsibilities:

1. Act as focal point for the implementation and monitoring of project activities.
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget-related information.
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
9. Assist in monitoring the work of implementing partners and report non-compliance to the supervisor.
10. Provides guidance/training to new/junior staff.
11. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• Preferably, a Bachelor’s degree in Public Administration, Political or Social Sciences, International Relations, Migration Studies, Law or related fields from an accredited academic institution with three years of relevant professional experience or;
• Completed High School diploma from an accredited institution, with five years of relevant work experience, preferably in similar roles

Experience and Skills

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Prior work experience in public administration, particularly in the area of labour market integration;
• Experience in working with migrants is an advantage;
• Prior work experience with European Commission-funded projects is an advantage;
• Familiarity with Dutch migration law and policies;
• Working knowledge of Dutch and European migration law;
• Knowledge of migration issues and understanding of migration trends in the Netherlands, specifically on labour market integration of third-country nationals;
• Knowledge of the Dutch labour market, as well as legislation, practice and network in the area of (labour market) integration of third-country nationals in the Netherlands;
• Proficiency in communicating with audiences from the Dutch private, public and non-governmental sectors;
• Knowledge of (financial) project monitoring and reporting;
• Good administrative, communication and analytical skills;
• Demonstrated proficiency with Microsoft Office applications and SharePoint.

Languages

Fluency in English and Dutch is required.

Required Competencies

IOM’s competency framework can be found at this link.

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates the ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

IOM is committed to a diverse and inclusive environment.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This post is subject to local recruitment, only persons holding a valid residence and work permit for The Netherlands will be eligible for consideration.

At the time of recruitment, all candidates must disclose any known relative or spouse who works for IOM. Candidates may also be required to provide documentary evidence of academic degree(s), professional licenses, and proof of no criminal records as relevant to the requirements of the position advertised.

Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM on or after 15 November 2021. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.