Project Assistant

The organization

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. Plan actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. Plan support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. Plan place a specific focus on girls and women, who are most often left behind. Plan have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Plan International Jordan is established in 2016 and has programmes in Azraq refugee camp and host communities.

role PURPOSE

She Leads Program

The She Leads Program is a five-year (2021-2025) strategic consortium partnership between Terre des Hommes, Plan International, Defence for Children/ECPAT, African Women’s Development and Communication Network (FEMNET), and the Ministry of Foreign Affairs of the Netherlands. The strategic objective behind the She Leads programme is to increase the sustained influence of Girls and Young Women (GYW) on decision-making and the transformation of gender norms in formal and informal institutions. This will be achieved through the attainment of three main outcomes:

1. Enhanced collective action and activism by GYW in a gender-responsive civil society;
2. Increased acceptance of positive social gender norms; and
3. Political institutions – at all levels – enable meaningful participation of GYW in decision-making.

The programme will be implemented in nine countries, including Kenya, Uganda, Ethiopia, Jordan, Lebanon, Mali, Liberia, Ghana and Sierra Leone. It will also include regional and international components in the Middle East and North Africa.

The Project Assistant will be responsible for providing day to day support to the programme operationally and administratively and to support activities in the field. She/he will work closely with all implementing partners to achieve programme objectives with the project team. In coordination with the Regional Country manager and project team, s/he
will play a pivotal role in engaging, empowering, and advocating for the needs and aspirations of young individuals. This role involves facilitating youth development programs, fostering a supportive environment for personal and professional growth, and amplifying the voices of young people within an organization or community. s/he collaborates with various stakeholders to design initiatives that address the unique challenges faced by youth, ensuring their perspectives are considered in decision-making processes. Additionally, the assistant will serve as a mentor, providing guidance and opportunities that contribute to the holistic development of young individuals, ultimately empowering them to become active contributors to society.

Dimensions of the Role

Communication:

Internal: the post-holder will report to the Regional/Country manager (RCM), S/he collaborate with technical, and support teams to facilitate programme implementation.

External: the post-holder will work closely with youth groups within all implementing partners, other programme stakeholders and partners (as assigned by the RCM). In addition, s/he must maintain strong coordination between the project team and partners and to support joint activities on both level regional and country level.

External representation: s/he participate in meetings/workshops/seminars/trainings at the local and national level as required and assigned by the RCM.

Accountabilities

• Collaborate with technical, and support teams to facilitate program implementation.
• Follow up on the beneficiaries/participants’ affairs regarding their trainings, events, documents SG ,attendance. transportation” , and share opportunities.
• Carry out administrative duties like data collection, data sorting, and organizing the data to present the decision-maker with the right tools to make informed decisions.
• Organize and facilitate meetings, seminars, training, and other events and ensure that all members of the department are invited and well-informed, also prepare presentations.
• Monitor the implementation of the project’s activities as per the schedule and ensure that the activities are implemented without any overruns.
• Implementation of field visits, direct and telephone interviews, and other necessary monitoring and evaluation tools within the targeted areas in the districts and governorates, according to the project plan; In coordination with the project manager and monitoring and evaluation officer.
• Ensure the quality of data collection from the field, review data to identify incomplete or inconsistent information, direct supervision of data collectors and maintain the database with regular backups to measure progress and achievements according to M&E plans.
• Supporting the youth network in building action plans in tandem with the project outcomes, supervising and following up on their implementation
• Supporting youth in building initiatives and following up on their implementation according to the budget and timeline.
• Activate the youth network and following up on beneficiaries
• Ensure adherence to Plan’s Child Safeguarding Policy and reporting procedures
• Be a positive role model and demonstrate conflict-solving

Reporting & Evaluation

• Support in preparing reports and evaluation of She Leads programme
• Keep record of relevant project documentation;

Child Safeguarding, gender equality and inclusion

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan

Key relationships

The post-holder will have high internal contact with the Regional/Country Coordinator will work closely with the project team and necessary contact with the operation and finance team.

Technical expertise, skills and knowledge

• Bachelors level educational qualification in Social Studies, business administration, Development Studies or any related discipline
• Experience or Interest in conducting research and evidence-based policies.
• Ability to effectively communicate with girls and young women.
• 0- 2 years of experience.
• Proven level of passion to learn and implement positive change.
• Volunteering and social work experience.

Knowledge

• General knowledge in humanitarian, development work and gender
• General understanding of financial, administration and information management;
• General knowledge in Research.
• Knowledge of Child Protection.

Essential

• Eager to learn and have the mind set to new concepts and ideas.
• Fluent in English and Arabic;
• Must be computer proficient (MS Office and outlook);
• Demonstrates awareness and sensitivity to gender and diversity;
• Has experience and the ability to work in diverse cultural contexts in a culturally appropriate manner.

Desirable

• Good knowledge and understanding of “DO NO HARM” principles;
• Good writing skills in English and Arabic.
• Proactive and fast learner.
• Facilitation, negotiation and networking;

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

The post-holder shall be based at Plan International Jordan offices in Amman with a high probability for local travel in Jordan.

Level of contact with children

High level: Frequent interaction with girls and young women.

Type of Role: Fixed term

Contract Duration: 6 months with possibility of extension (according to performance and budget availability)

Reports to: Regional / Country Manager (RCM)

Location: Amman with travel to the project sites in Jordan governorate

Grade: B

Closing Date: 10 Jan 2024