Programme Support Officer

Position Title: Programme Support Officer

Duty Station: Yaoundé, Cameroon

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 09 March 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. This is a call for interested candidates for the position of Program Support, Project Development, Project Reporting and Monitoring Officer in Yaoundé, Cameroon.

Under the direct supervision of the Chief of Mission in Cameroon, the Programme Support Officer will provide programmatic support to the Mission, with a focus on project development support, communication and reporting.

Core Functions / Responsibilities:

1. Provide support to IOM Cameroon’s ongoing programmes (Humanitarian Assistance, Peace Building and Recovery and Migration Management), looking at opportunities for the complementarity of individuals projects, activities and research initiatives.

2. Provide support to individual emergency and stabilization projects and initiatives when required, as well as linking the analysis of outcomes and outputs to a budget analysis with the development of spending plans.

3. Liaise regularly with the Resources Management Officer to facilitate smooth financial reporting that is in accordance with a clearly defined budget narrative.

4. Support the Chief of Mission in donor relations and liaison with the organisation for briefings and presentations and well as the preparation of transversal analysis and snap-shot documents as needed.

5. Contribute to the development of concept notes and project proposals in accordance with IOM’s goals, guidelines, policies and standards while focusing on existing country opportunities and the IOM Mission in Cameroon’s strategy.

6. Provide technical inputs to support the development and drafting of the mission’s new country strategy in line with organisational documents as well as the strategy’s roll-out, engagement with partners and implementation and review.

7. Develop reporting, information-sharing and communication templates, protocols and tools in coordination with the different project teams to facilitate and improve the internal sharing of information.

8. Help to improve knowledge management in the mission.

9. Help to strengthen the overall strategy of monitoring and evaluation in close coordination with the monitoring and evaluations assistant.

10. Provide technical inputs and information to support the various Regional Program Managers in developing new activities foreseen by the programmes. This will also include supporting the national coordinators in developing locally those regional initiatives.

11. Support the Program Managers in establishing and maintaining strong partnerships with Government entities, UN agencies and other stakeholders, including the continued roll-out of IOM Cameroon’s communication strategy in collaboration with the missions Communications Assistant.

12. Monitor project deadlines, financial and narrative reporting requirements in accordance with IOM Rules and Regulations and donor requirements, including the completion of flexibility pro-forma.

13. Support in reporting on programme status, impact and response to specific issues to a variety of audiences, including media, and through various formats.

14. Participate in IOM and UN meetings and the preparation of reports when requested.

15. Organize external and internal evaluations and research initiatives of individual projects, as needed.

16. Support the Chief of Mission and the program teams in sharing information with other IOM Missions as well as within the Organization, by drafting periodic operational emails when required.

17. Support the development of the strategic engagement with the European Union, including through collaborative analysis relative to programme strategic reporting, building partnerships and supporting the dialogue with the Government.

18. Undertake site visits and duty travel as required.

19. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Development, Political, International Relations, Governance or Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Previous experience in working with an international organization;

• Previous experience in donor liaising and communication strategies;

• Understanding of IOM’s internal financial rules and procedures.

Skills

• Knowledge and understanding of programmatic development and integrated approaches toproject development ;

• Knowledge and understanding of M&E and reporting tools;

• Ability to adapt M&E and reporting tools to work effectively with local authorities, stakeholdersand beneficiaries;

• Strong reporting skills;

• Good knowledge of information management and data visualisation;

• Proficiency in Microsoft Office tools and other related softwares.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.