Programme Officer, Small Grants

Job Title : Programme Officer (Small Grants)
Reports to : Programmes/ Research Manager
Supervises : None

MAIN PURPOSE OF THE JOB:
Support specific partners to develop sustainable palliative care projects, through small grants.
The responsibilities include providing technical support in palliative care and organizational
development

DUTIES AND RESPONSIBILITIES

Small Grants Administration:
 Coordinate the call for the grant applications and disseminate information related to the
small grants to all potential applicants through the APCA website and other avenues
 Sieve grant applications using the eligibility criteria and present them for review and selection.
 Prepare approval letters and contracts to successful grantees and regret letters to
unsuccessful applicants, clearly outlining the key areas for improvement in future applications.
 Support applicants, before and during application stages, and throughout review, feedback
and awarding.
 Refine and improve processes and systems including online review process.
Project Coordination and Administration
 Work with partners to develop work plans, budgets and follow-up mechanisms for the
projects in line with the national frameworks on palliative care and with donor agreements.
 Engage grantees throughout the application processes, during the project implementation
and follow up on reports from grantees.
 Write donor project reports, working with both the Finance Manager and Communications
Consultant
 Work with grantees to compile and disseminate success stories through the APCA social
media channels.
 Review partner fund requests and ensure timely disbursement as per the terms of partner
sub- agreement and accountabilities
 Coordinate partner learning agendas and programme evaluations
Project Learning and Communications
 Lead and participate in project learning meetings
 Contribute to grantees’ learning agendas in communication and use of social media
 Signpost small grants applicants to other donors.
 Support grantees to strengthen their programme management systems.
 Support grantees to build robust monitoring, analytics, evaluation and learning systems
 Support the sharing of best practices and publications from projects
 Contribute regularly to the APCA communications, through articles, blogs, tweets,
p h o t o s interviews, etc
Conference Coordination (every three years)
• Coordinate meetings of the conference committees and follow up on action points from
the conference committees.
• Coordinate with relevant teams, committees, and APCA’s technical team to develop
conference materials – concept note/summary, logo, website, abstract review form etc.

JOB SPECIFICATIONS:
Qualifications:
• Bachelor’s Degree in Social Sciences, Development Studies or any other disciplines
relevant to Programme Planning, Management and Development.
Experience:
• Three years’ work experience, with at least two years in programmes development, project
planning and management.
• Experience in management of grants is an added advantage.
Competencies & Knowledge:
• Project management.
• Advocacy and negotiation skills.
• Effective communication
• Training and facilitation skills.
• Monitoring and Evaluation
• Organisation development skills

KEY PERFORMANCE INDICATORS:
• Grants Administratio
• Project Coordination and Administration
• Conference Coordination
• Steering a learning agenda

WORKING RELATIONSHIPS:
Internal: Programmes/ Research Manager, Executive Director, Programmes Officer, Finance
Manager, ICT Officer, Administration Manager/PA to ED, Resource Mobilisation/
Development Assistant.
External: Government Ministries and Regulatory bodies, Medical Associations, Partner
Organisations, Donors and members.