Programme Manager (Immigration and Border Management (IBM))

Position Title: Programme Manager (Immigration and Border Management (IBM))

Duty Station: Apia, Samoa

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 26 October 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Safely re-opening Pacific borders through strengthening Immigration and Border Management’s (IBM) capacities is key to revitalisation of Pacific economies and livelihoods. As such, allowing for safe border management practices to be resumed involving relevant border authorities, through the application of dynamic technical infrastructure is key to ensuring the minimization of further COVID-19 outbreaks and resumption of key socio-economic activities including labour migration, and tourism in the Pacific. The International Organization for Migration (IOM) works with governments and regional organizations in the Pacific region to help strengthen migration management.

Under the overall supervision of the Chief of Mission (CoM) Australia and Coordinator for the Pacific, and support from the Project Support Unit in Canberra, the Programme Manager (Immigration and Border Management (IBM)) will manage, coordinate, and oversee the implementation of IOM Samoa-led regional and national immigration and border management projects in partnership with regional organizations. Specifically, the successful candidate will manage the implementation of IOM’s “Project for Strengthening Capacity of Border Control for Responding to Infectious Diseases in Pacific Island Countries”, funded by the Government of Japan. The Programme Manager (Immigration and Border Management (IBM)) will support Pacific socio-economic recovery through safe resumption of border management operations and enhanced seamless border management infrastructure technology, equipment, and improved capacity.

Core Functions / Responsibilities:

1. Manage the overall implementation of the regional IBM program in a timely manner and according to work plans, being responsible for the financial, administrative and technical backstopping of the projects, in line with IOM’s policies and practices as well as donor requirements.
2. Set-up, plan, manage, coordinate, and monitor the program for achievement of activities and results, in close coordination with the relevant colleagues in relevant IOM offices in the Pacific region, and prepare and coordinate regular project reports in a timely manner in accordance with donor’s requirements, IOM regulations, and established procedures and deadlines.
3. Supervise the IBM team in implementing activities, including reporting, monitoring and evaluation and identify and implement improvements in project delivery and coordination.
4. Brief the CoM and other Country Offices (COs) on a regular basis; inform on programme matters and on current affairs that may have an impact on the work of IOM and propose course of action.
5. Establish and maintain strong partnerships and regular liaison with government entities, IOM partners, such as regional organizations, diplomatic missions, and any other concerned agencies and working groups, aiming at coordinating and promoting new activities and facilitating the implementation of ongoing activities and fund raising for new initiatives.
6. In accordance with IOM’s procedures and regulations, ensure the timely recruitment and briefing of project staff, consultants and/or experts required for the implementation of the project activities and provide guidance to ensure that a cohesive methodology is maintained for the achievement of migration and border management activities.
7. Manage the financial management and accountability of projects in coordination with the Ressource Management Unit (RMU) for timely and accurate donor reporting by maintaining and updating expenditure and other project relevant records.
8. Develop and manage appropriate monitoring tools to ensure effective design and implementation of projects and activities, including regular travel to field locations as required, in coordination with Monitoring and Evaluation (M&E) Officers.
9. Undertake duty travel relating to project/programme assessment, liaison with counterparts, information sharing, technical guidance, and new project/programme development, as required.
10. Provide technical assistance and guidance to the Pacific Island Development Community(PIDC) for the strengthening of an integrated and coordinated approach to border management in the Pacific.
11. Ensure adequate information management on project related activities including project awareness raising and visibility, regular updates, summaries, press releases and other relevant materials, in coordination with the donor and IOM’s Public Information Department.
12. In coordination with the CoM, represent IOM in relevant conferences, workshops, steering committees, policy, and technical working groups, as well as other forums to ensure proper coordination, presentation and promotion of IOM activities.
13. Provide technical advice on the expansion of the IBM portfolio and support the CO in developing new projects and in fund raising initiatives.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Law, International Relations, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in the field of migration and border governance, including operational and field experience;
• Proven experience in project management, implementation, development, analysis and evaluation, budget planning and monitoring, and report writing;
• Experience in supervising staff and coordinating administrative matters;
• Experience in liaising with governmental authorities, other national/international institutions, regional organizations, NGOs and donors;
• Working experience in and knowledge of the Pacific region is an advantage.

Skills

• Knowledge and understanding of immigration and border management issues and key players in the Pacific region;
• Proven knowledge of and commitment to gender equality and human rights.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of Samoan is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.