Programme Development and Support Officer

Position Title: Programme Development and Support Officer

Duty Station: Ulaanbaatar, Mongolia

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 17 July 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the IOM’s Chief of Mission (CoM) for China and Mongolia, and in close cooperation with Mongolia Country Manager and Project Units (PUs) of the Country Office (CO) in Mongolia, as well as relevant units in the Regional Office for Asia and the Pacific

(ROAP) in Bangkok and IOM Headquarters (HQ), the Programme Development and Support Officer will be responsible and accountable for providing technical inputs, information and guidance for the development of programmes and projects in the CO. The successful candidate will further support the life cycle of CO’s programmes and projects and will contribute to strategic planning and positioning by providing technical inputs and support for resource mobilization and donor liaison activities.

Core Functions / Responsibilities:

1. Assist Project Managers (PMs) in the design and development of new programmes and projects by providing technical inputs and guidance, in line with the CO’s country strategy.2. Provide technical and administrative assistance to PMs in the implementation, oversight, coordination, reporting, monitoring and evaluation of CO’s programmes and projects.
2. Analyse migration-related issues and trends in Mongolia, make recommendations on project opportunities and support CO’s visibility and communication efforts.
3. Support COM and PMs fundraising efforts by maintaining regular contact with donor counterparts and keeping the CO abreast of donor and government policies and priorities.
4. Support PMs track and follow up with relevant units in the CO and ROAP on the review, approval for submission and endorsement of concept notes and project proposals, donor reports, and other relevant documents, in line with internal requirements and procedures.
5. Support PMs and RMO coordinate the administrative and budgetary aspects of new projects, including assisting with activation, processing, endorsement, records-keeping, and submissions in line with specific IOM internal requirements and procedures.
6. Provide technical and administrative support in coordination with PMs, for the CO’s full engagement and coordination with the United Nations Country Team (UNCT) in relation to the implementation of the UN Sustainable Development Cooperation Framework (UNSDCF) in Mongolia, including the development and coordination of joint programmes.
7. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political Science, Law or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional.

Experience

• Experience in programme development, implementation, and/or monitoring and evaluation in relevant migration fields with familiarity within the thematic areas relevant to project development;
• Experience in project development and/or support;
• Familiarity with UNCT settings; and,
• Experience in liaising with governmental and non-governmental institutions, as well as with donors.

Skills

• Demonstrated knowledge of the IOM Project Handbook, and proven experience in using the IOM project information and management application, PRIMA FOR ALL;
• Demonstrated research and data analysis experience (qualitative and quantitative),
• Knowledge of regional and/or country context issues is a distinct advantage;
• Excellent operational skills and effective coordination with internal and external stakeholders;
• Strong writing and information management skills;
• In-depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
• Knowledge of UN and bilateral donor programming; and,
• Demonstrated proficiency with Microsoft Office applications, including Excel, Word, PowerPoint as well as good knowledge of working with databases and online applications.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.