Program Officer, Pacific Labour Facility

Role Overview: The Program Officer will provide operational, administrative and logistical support to the Pacific Labour Facility program (PLF) and its staff. Under the direction of the Program Coordinator the Program Officer will:

• Support the day-to-day operations of the PLF team, including leading on logistics for the frequently travelling members of the PLF team (international/domestic flights, accommodation, expenses, transfers etc).
• Support the management of the PLF Brisbane office, including asset management, managing PLF stock of stationary and materials, orientation support and visitors (including DFAT counterparts and delegations from the Pacific).
• Provide logistics and operational support to consultants and program visitors and arrange travel and accommodation bookings.
• Support robust financial management of the program, by completing finance tasks, including preparation of purchase orders, payment approvals forms, expense claims and credit card requisitions. Support the various program streams with event coordination and logistics in the PLF office and other locations.
• Ensure that office procurement is compliant with Commonwealth Procurement Rules and Palladium policies, including obtaining competitive quotations, preparing procurement records and documents, and maintaining asset registers.
• Undertake reception duties as required, such as answering the phone, taking minutes of meetings, and supporting visitors to the office.

Requirements:

• Experience in logistics and administration, especially in support function of large scale of organization
• Proven track record in office management systems and procedures
• Able to use technology effectively to support the operations of a large program or organisation
• High level proficiency in Word, Excel, PowerPoint, and web browsers
• Good interpersonal skills, including in a cross-cultural context
• Ability to work to deadlines, and to balance competing priorities.

Benefits:

• Flexible working arrangements – work from home 2 days per week
• Modern office in central CBD location
• Great team culture with social activities and events
• Working for a program that is making positive impact

The Program Officer position is classified at A1 under the DFAT Aid Adviser Remuneration Framework (ARF).

The successful candidate will be offered an initial contract to 30 June 2023.

You must have valid Australian work rights to be considered for this position – visa sponsorship is not available.

This is a Brisbane based role with options for flexible working. Candidates who are willing to relocate for the position must do so at their own expense.

Applications close on 19 June 2022 and will be assessed on a rolling basis.