Program Officer- Kharkiv

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Program Summary:

Project HOPE is providing humanitarian assistance to internally displaced and conflict-affected persons throughout Ukraine, as well as support to refugees in Poland, Romania, and Moldova. The portfolio in Ukraine focuses on Health, Protection, and WASH programming in partnership with two local NGOs, with private funding and support from USAID/BHA.

This position will be based in Kharkiv, Ukraine. Local Nationals Only

POSITION SUMMARY:

Program Officer is to support the implementation of services in an emergency setting. The Program Officer conducts and support assessments, is responsible for the program development process with technical and support departments. S/he will act as a liaison between the program and relevant teams for the continuation of program implementation and development. S/he raises issues to take timely decisions as necessary. The Program Officer supports and manages, depending on the staffing plan, technical and core department inputs including Finance, Logistics and HR, towards the improvement of program decisions and actions. They support start up activities; support the development of proposals including budgets, logical frameworks, and detailed work plans. The Program Officer represents Project HOPE at external meetings, liaises with local authorities, members of affected communities, and collaborates with humanitarian actors.

PRINCIPAL RESPONSIBILITIES:

• Support new program in coordination with Programs and Operations colleagues in Ukraine Country Office ensuring that all of the necessary knowledge and tools required to manage programs, in compliance with donor regulations.
• Monitor progress of grant-funded and privately-funded programs through monthly and quarterly review of internal project management tools – indicator tracking tables, financial pipelines, M&E reporting, work plans, compliance trackers, etc.
• Responsible for working with local stakeholders – government officials, institutions, health facilities. Coordinates with local actors – NGOs and INGOs, UN, Subnational Clusters.
• Liaise with existing donors of grant-funded programs, providing them regular updates on project progress.
• Lead review and finalization of internal and external narrative reporting.
• Coordinate review and finalization of internal and external financial and inventory reports, with Ukraine Country Office and HQ Finance.
• Support Ukraine Country Office in management and monitoring of partners (grantees and sub-grantees), including review of reports and participation in progress review meetings, as well as support for delivery of capacity-building for partners.
• Maintain complete and accurate filing system for all active, closed grants, and proposals submitted.
• Participate in review of incoming and outgoing grant agreements, partner agreements, modifications, MOUs, and pre-award letters, as needed.
• Promote compliance with Grants Management manual and support Ukraine country office to strengthen internal controls and risk mitigation mechanisms related to grant management, safeguarding, HR, finance, security and procurement.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree Business administration or Project Management, International Development and/or in a relevant field of study.
• 3-5 years’ experience in program design and evaluation, of which at least 2 years in developing countries or resource deprived environment or equivalent combination of education and experience.
• PMP (Project Management Professional) trainings completion will be a competitive advantage.
• Experience in managing Health projects funded by USAID will be a competitive advantage.
• Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and other NGOs.
• Strong experience managing complex programmatic portfolios on tight timelines.
• Emergency response experience.
• Experience in developing strategies to transform emergency programs into long term programming.
• Strong interpersonal skills and commitment to humanitarian principles
• Fluent knowledge of Ukrainian and English (Upper-intermediate or higher; interview conducted in English).
• Essential computer literacy (word, excel, PowerPoint and internet).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internationally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.