Project HOPE
Code of Conduct
It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.
Position Summary
The primary responsibility of the Emergency Response Program Officer is the support liaison for assigned programs, managing all information and advocating for the needs of the program within the organization and coordinating communications between all departments, including Compliance, Business Development, Global Health, Logistics, Legal, Human Resource and Communication & Development.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.
Principal Responsibilities
- Lead data management and support data entry from ER programs
- Day-to-day Headquarters liaison for assigned ER programs advocating for the needs of the program within the organization and coordinate communications between all departments, including compliance, programming, logistics, legal, security, human resource and communication
- Day to day coordination of proposals, donor reporting process for assigned countries. Monitoring grant performance and overall assigned country portfolio and flag any issue to the Program Manager
- In close coordination with the Program Manager, review existing monitoring and evaluation systems and develop new systems that will ensure quality program implementation and reporting
- Monitor the progress of each project and assist with the identification of issues which may affect the quality of program performance and consequent program adjustments
- Respond to donor inquiries regarding program activities
- Coordinate the production of various grant program-related documents upon request by senior management
- Support development of internal trainings at HQ and country offices
- Support management of ER Roster with human resources department
- Provide continuity for ongoing internal capacity building ER programs
- Support dissemination of program specific information with relevant departments. Support with any program specific reporting requirements from other departments and vice versa
- Potential to deploy to the field to assist in startup, staff coverage, and close out
- Ensures that donors and internal reporting is submitted on time and in fulfilment of contractual obligations for the countries covered
- External representation as required with donors
- Attend coordination meetings on behalf of the organization, gather and share information, develop and nurture contacts within the donor community, government and other NGOs as appropriate
- Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and standpoint with regard to internal and external actor
- Maintain frequent communication with Team Leads and Director to ensure program activities and objectives are communicated
- Perform other duties as assigned
Minimum Qualifications
- Bachelor’s degree in related subject: International Affairs, Public Health, etc.
- Minimum 1-2 years of field- based work experience or 2-3 years’ HQ experience supporting relief and development projects in the field
- Experience in proposals development and donor reporting with major donors (BHA, USAID, PRM, GAC and EU donors)
- Experience in effectively communicating and collaborating with international and headquarters staff, and the ability to deal with a broad spectrum of people
- Fluent in written and spoken English
Preferred Qualifications
- Project management certification a plus
- Attention to detail and strong informational writing skills
- Knowledge of Project cycle management
- Knowledge of Logical Framework project planning and design
- Proposal development and donor report skills
- Knowledge of major donors rules and regulations
- Report writing
- Good research skills
- Ability to read, analyze, and interpret and apply donor regulations and requirements
- Strong analytical skills to determine overall grant performance
- Excellent writing skills, excellent cross-cultural communication
- Fluent in written and spoken English
- Proficiency in Spanish, Arabic, French (or other relevant language to the portfolio) a plus
Physical Demands And Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
- While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
- Must be able to communicate in verbal and written form and must be able to travel internationally.
- Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”
Work Environment
- Typical office environment with exposure to a minimal noise level.
- Emergency deployments may be in resource-deprived environments with austere living conditions.
- Travel for extended periods may be by air and/or other modes of transportation.
- While international travel is not a regular part of every job, programmatic needs may require it intermittently.
- Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”
Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our
Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.
However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.
Thank you very much for your interest in Project HOPE.
To apply for this job please visit www.projecthope.org.