Program Manager

DRS is looking for a Program Manager for an INGO that works on increasing access to mobility and improving the quality of life for children, teens, and adults with physical disabilities building and strengthening rehabilitation services within health systems in more than 50 low- and middle-income countries.

Job Title: Program Manager

Contract: 1-year contract with possible extension

Location: Lviv, Ukraine; hybrid work schedule

Starting date: as soon as possible

The ideal candidate will help lead and oversee program activities in Ukraine, including activities implemented by sub-awardees and partners. They will be responsible for ensuring that project implementation is on track and within budget and in line with donor and internal policies and regulations. The Program Manager will oversee day-to-day program implementation, coordinate programmatic reporting, manage donor and stakeholder relationships, and ensure compliance with internal and donor policies and procedures. This position will be based in L’viv, Ukraine. Only candidates with work authorization in Ukraine will be considered.

Project purpose:

• to continue to strengthen rehabilitation service delivery systems and build workforce capacity in Ukraine.
• to address the surge in urgent need for accessible rehabilitation services that are inclusive of assistive technology (AT) as a result of the 2022 invasion. There has been a sizable increase in individuals injured in areas of conflict, which has created a high demand for short- and long-term rehabilitation services, including AT.

QUALIFICATIONS:

• Advanced degree in public health, public policy, or other related fields; health policy or rehabilitation-related field preferred.

Experience:

• 3-5 years of donor-funded program management experience;
• Proven experience developing and implementing project work plans and budgets;
• Demonstrated management experience, preferably involving the management of both programmatic staff, technical experts/consultants, and sub-awardees;
• Experience of work with donor-funded projects is required; Familiarity with USAID regulations and policies, including experience with USAID compliance and reporting requirements, is preferred;
• Understanding of national health systems for rehabilitation services is highly preferred;
• Experience in organizational change management advantageous;
• Willingness to travel domestically up to 25% of the time.

Skills:

• Strong interpersonal skills and ability to work independently and in a team of people with diverse backgrounds;
• Proven ability to take initiative in finding solutions to complex challenges;
• Detail-oriented with excellent organization and prioritization skills and proven ability to meet deadlines;
• Excellent written, and verbal communication skills;
• Proficiency in Microsoft Office suite, including Word, Excel, and Outlook required.

Languages:

• Written and spoken fluency in Ukrainian and English.

Duties and Responsibilities:

• Responsible for the project implementation, ensuring the project meets objectives and indicators on time, on budget, and in line with donor and internal policies and regulations;
• Manage the project’s work plan and monitoring and evaluation framework in coordination with the project’s technical staff and the INGO’s HQ; proactively address challenges or delays and propose revisions and solutions as needed;
• Oversee sub-awardee and partner implementation, ensuring that sub-awardees and partners are on track with their work plans and budgets;
• Lead the development of donor and ad hoc reporting, consolidate technical and other inputs from the Ukraine project team, sub-awardees, and partners to ensure high-quality, accurate, and timely reporting;
• Work with technical, finance, and operations teams to procure program supplies within the program budget and according to agreed-upon work plans/timelines to ensure proper implementation;
• Ensure that all project technical deliverables and external communications are aligned with USAID marking and branding requirements;
• Support financial reporting in conjunction with the Finance and Administration Manager, ensuring costs incurred are allowable and consistent with the program budget;
• Provide guidance and support to staff, sub-awardees, and partners as needed to ensure that programmatic implementation and deliverables are of consistent quality and in line with the project work plan and grant compliance guidelines;
• Actively participate in needs assessments to guide and inform new program opportunities;
• Attend coordination meetings relevant to program activities as appropriate;
• Represent and coordinate donor monitoring visits;
• Manage stakeholder and donor relationships in conjunction with the Ukraine senior management team and technical staff;
• Regularly update Ukraine senior management and INGO’s HQ on program implementation.