Program Coordinator, Refugee Benefits

BACKGROUND: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. The Kansas Office for Refugees (KSOR) was established by the International Rescue Committee (IRC) as the private administrator of the Kansas Refugee Program in 2016, when the State of Kansas opted out of the federal U.S. Refugee Program. Serving as the Replacement Designee for the State of Kansas, KSOR administers funding and programming through the U.S. Department of Health and Human Services, Office for Refugee Resettlement (ORR). KSOR helps to shape the state and local contexts for resettlement and integration, building structures and systems that ensure both refugees and receiving communities are supported.

SCOPE OF WORK: The Program Coordinator is responsible for the coordination of logistics between the Kansas Office for Refugees (KSOR), the Kansas Department of Children and Families (DCF) and other key stakeholders, as it relates to the program Coordination. He/she will be responsible for ensuring KSOR progresses in assigned key program goal areas, including organizational relationship development/management, capacity-building for stakeholder organizations and staff, development/implementation of a pilot program for a refugee TANF recipients, program outreach, program reporting and continuation funding.

RESPONSIBILITIES:

• Serve as central point of contact for all stakeholders regarding refugee benefits programs.
• Organize logistics for all assigned program coordination, meetings, and events, including monthly case review meetings, quarterly program meetings with KSOR and state staff, KSOR staff training and technical assistance opportunities.
• Represent KSOR at all case review meetings and raise any issues to leadership in a timely manner.
• Support training and technical assistance coordination through assessment of learning needs of all key stakeholders, identifying trainers and tracking/directing technical support from IRC HQ.
• Review all assigned program reports and data to track program outcomes.
• Design and implement client feedback mechanisms, including surveys and focus groups.
• Ensure timely payment of sub-awardees and contractors by reviewing program invoices, resolving billing issues and completing payment requests.
• Draft program documents, including program reports and continuation proposals, requests for proposals and scopes of work.
• Provide data and updates to Statewide Refugee Coordinator (SRC) for various statewide quarterly consultation meetings and updates to IRC HQ, Office for Refugee Resettlement (ORR) and the state of Kansas.
• Collaborate with KSOR team to ensure all assigned Program stakeholders are invited to all events and training opportunities sponsored by KSOR, including quarterly Forums and other community meetings, as appropriate.
• Other duties, as assigned.

REQUIREMENTS:

• Undergraduate degree or equivalent experience in related field such as community development, social services, or economic development.
• Three plus years previous work experience with transferrable skills.
• Experience working in local, state or federal government, including TANF or workforce programming, a plus.
• Experience coordinating multi-organizational efforts to support service provision.
• Experience with data visualization tools preferred.
• Proven success in writing grant proposals.
• Proficient in Microsoft office and databases, required.
• Fluent in English, both spoken and written.
• Ability to drive a vehicle; and must have valid driver license, proof of insurance and good driving record.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.