Program Coordinator (Maternity Cover)

ORGANIZATIONAL CONTEXT

The International Development Law Organization (IDLO) enables governments, empowers people, and strengthens institutions to realize justice and promote peace and sustainable development. IDLO is the only global intergovernmental organization exclusively devoted to promoting the rule of law and access to justice.

With its headquarters in Rome, Italy, a Branch Office in The Hague, and Permanent Observer Missions to the United Nations in New York and Geneva, IDLO carries out policy advocacy, research, and learning, as well as rule of law and justice programs in countries through 18 Country Offices operating in every region of the world.

The Department of Programs is the central management and coordinating function for program delivery and capacity development. It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organizational strategy.

Under the direct supervision of the Regional Program Manager Africa, the Program Coordinator supports implementation of programs. The Program Coordinator is responsible for overall program cycle support including, formulation, implementation, financial and quality compliance. The Program Coordinator interacts with internal as well as external functions.

Summary of Functions

1. Support day to day program implementation and ensure project consistency with project design and delivery and with IDLO processes and procedures;
2. Monitor Program activities to ensure compliance with contracts and procedures and that program cycle quality controls are in place.
3. Contribute to Program Development

Key results expected

1. Support day-to-day program implementation, including work planning, budget management, monitoring, and reporting, and ensure that all project phases are consistent with the project design and delivery schedule and in accordance with IDLO processes and procedures.

2. Manage the coordination of work and information between IDLO Offices.

3. Support development of implementation plans by means of standardized program cycle management tools, logic models and frameworks, work plans, and others;

4. In coordination with the Field Office, monitor daily program implementation issues, including revisions to project design and work plans; make recommendations for timely and optimal course corrections;

5. Draft, collate and provide input for the finalization of internal and external reports, in collaboration with the field office; coordinate the approval and submission program reports; ensuring these highlight the value and impact the program/activity brings;

6. Support day-to-day program implementation, including work planning, budget management, monitoring, and reporting, and ensure that all project phases are consistent with the project design and delivery schedule and in accordance with IDLO processes and procedures.

7. Manage the coordination of work and information between IDLO Offices.

8. Support development of implementation plans by means of standardized program cycle management tools, logic models and frameworks, work plans, and others;

9. In coordination with the Field Office, monitor daily program implementation issues, including revisions to project design and work plans; make recommendations for timely and optimal course corrections;

10. Draft, collate and provide input for the finalization of internal and external reports, in collaboration with the field office; coordinate the approval and submission program reports; ensuring these highlight the value and impact the program/activity brings;

11. Collaborate and communicate regularly with the Finance Unit to build accurate financial forecasts, including reviewing financial reports and identifying in advance areas of over-or under-spending, and flagging any urgent budgetary issues to the supervisor/budget holder;

12. In conjunction with HR, support in the timely identification and screening of program consultants/contractors and processing of contracts.

13. Monitor Program activities to ensure compliance with contracts and procedures and that program cycle quality controls are in place.

14. Ensure internal procedures and guidelines are observed, recommending corrective action and consulting to the appropriate department any potential compliance issues Monitor compliance with program contracts and subcontracts;

15. Under the leadership of the Evaluation Unit, support the evaluation of programs;

16. Ensure program deliverables meet quality standards and proactively seek input from relevant substantive internal experts;

17. Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the program; respond to internal and external requests for such research.

18. Contribute to Program Development.

19. Generate ideas and develop concept notes/proposals for projects and program activities that are aligned to Regional/Country program priorities;

20. In coordination with the Program Development Unit and the supervisor, periodically develop proposals or concept notes, aimed at innovatively expanding IDLO’s program portfolio;

21. Collaborate with country program staff and local partners ensuring that perspectives and expectations are shared in the design of the project and to gather support in its implementation;

Education and Experience

• Advanced university degree in international development, law, public administration, business administration, public policy, or other relevant social sciences is required.
• 3-5 years of relevant professional experience ideally within an international organization is required.
• Professional experience in capacity development and Rule of Law Programming would be an asset.
• Relevant work experience in the region, a good understanding of the context and networks is desirable.

Languages

• Fluency in English.

Knowledge, Skills, and Abilities

• Familiarity with standard program and data management methodologies, tools, and processes as well as results-based management and monitoring and evaluation principles.
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Word, Excel, and PowerPoint. Proficient use of other ICT software and internet software.
• Works well with others and actively participates. Shares information contributes, encourages, and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others.
• Contributes to a fair environment that fosters collaboration and cooperation.
• Works effectively across and within IDLO organizational boundaries.
• Proven ability to see through tasks set and deliver results.
• Ability to work under pressure with tight deadlines, flexibility, and an entrepreneurial spirit.
• Ability and willingness to travel to the region, if necessary.
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate.

TERMS AND CONDITIONS

For this internationally professional recruited position, IDLO shall offer the selected candidate an International Affiliate Contract of 7 months.

IDLO shall also offer a monthly basic salary of EUR 3,000 and a benefits package including provident fund contribution, medical insurance, and leave entitlements in accordance with the IDLO Employee Regulations and Rules.

Salaries and benefits paid by IDLO to employees are exempt from taxation in Italy. IDLO employees are responsible for compliance with income tax laws of their country of nationality or residence and/or of any other relevant fiscal jurisdiction.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates. IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature; or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

DISCLAIMER

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This is not an exhaustive list of all duties and responsibilities.

The Director-General of IDLO reserves the right to amend or change responsibilities and/or even to cancel the recruitment without any notice to meet business and organizational needs as necessary.

All applications will be treated with the strictest confidentiality and in compliance with IDLO’s policy on personal data protection.

In the interest of making the most effective use of resources, only the short-listed candidates will be contacted during the selection process.

Application deadline: 28 February 2022 (23:59hrs Rome Time).