Program Coordinator

• Position :Program Coordinator

• Duration of the mission: 6 month (Extendable)

• Location: Turkey – Gaziantep

• Vacancies: 01

  About POINT Organization

POINT was established as NGO by a group of Diaspora humanitarian experts in Turkey since 2015. POINT is registered in Turkey as non-profit organization and have missions in Syria, and Iraq.

POINT is working in the following domains:

1. Camp Coordination Camp Management
2. Early recovery and livelihoods
3. Food security.

Introduction about the position

The Program Coordinator is a senior program staff and will be will take responsibility for the projects implementation by supporting the project coordinators, working with MEAL team to ensure high-quality delivery, and securing funding for further projects. Also, working closely with support departments to secure all the projects needs. The position will be reporting to CEO at POINT HQ.

Main tasks

Program management:

• Oversee the implementation to ensure project objectives are performed on time and on budget, while ensuring that the project meet high quality standards.
• Lead the process and provide high-quality project reports that are timely and meet institutional and donor requirements and regulation.
• Support in budget management and managed the projections of the expenses according to project outputs and results.
• Follow up and develop Programs technical SOPs in cooperation with clusters, partners, donors, and project staff.
• Meet, engage, and share with TPM the required documents and details.
• In collaboration with MEAL team conduct project evaluation, and lesson learned.

Grants and partnerships:

• Develop the project implementation structure for new projects and developing the Tors.
• work closely with the field and project team to develop new proposals.
• Supporting the partnership in developing the partners satisfactions and sustain the relation with partners by attending regular meetings with partners.
• Map new potential partners to expand program portfolio.
• Actively engage with new potential partners.
• Lead due-diligence and capacity assessment for new potential partners.
• Ensure compliance with donor and grant agreement regulation.
• Conduct kick-off meetings, monthly project review meetings, and close-out meetings with relevant departments to review the projects implementation and the updates on the context.
• Lead the project modification with current partners.

Staff management:

• Provide support, coaching, and mentoring to the project team in order to improve their skills and capacities.
• Conduct staff evaluation on time manner, and provide recommendations for improvement.

Representation:

• Regularly attend and represent POINT during coordination meetings, and relevant fora.
• Represent POINT’s program strategy among key stakeholders in Turkey and at relevant UN Cluster and working groups.
• Meet with Turkish authorities to facilitate access to project locations.

Others:

• Support the senior management in developing the Strategic plan for POINT.
• Conduct regular field visits to NWS when applicable and possible
• Develop risk management plan for the project.
• Any other tasks from line manager.

Reporting to: CEO.

Required experience:

• 5 years’ experience in project management, with experience in projects related to POINT mandate.
• 2 years in program management in humanitarian and development.
• Experience in developing SOPs, Polices and plans
• Have experience in multi-sector such as ERL, CCCM, Protection, Education, Cash
• Proven experience in working with UN agencies mainly UNOCHA, UNDP, IOM, and INGOs.

Required Education

• Minimum of first degree (Social Sciences, business or any relevant degree is desirable. Master will be added value
• Have PMP certificate or PGMD
• TOT certificate or attend certified training in humanitarian and development sectors

Qualification:

• Demonstrated ability to manage multiple priorities, deadlines, and tasks efficiently;
• Excellent time management skills and resourcefulness with strong attention to detail;
• Proven knowledge of project management techniques and tools.
• Demonstrated critical thinking and problem-solving skills
• Stress tolerance and ability to work under pressure.
• A dynamic person with administrative skills, does not require close supervision or direction, and is flexible and highly responsive. As well as has a well understanding of field situation

Computer skills

Excellent skills on Microsoft Office, Excel, word, MS projects.

Languages

• Fluent in English and Arabic
• Strong English writing skills required