International Rescue Committee
Background/IRC Summary:
Founded in 1933, the International Rescue Committee (IRC) is a global leader in providing emergency relief, rehabilitation, post conflict development, human rights protection, resettlement services and advocacy for refugees and others uprooted or affected by violent conflict and oppression. The IRC is committed to restoring hope, freedom, dignity, and self-reliance.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve.
IRC is one of the first humanitarian organisations to bring together specific disciplines involved in violence prevention and response (VPR) in conflict affected settings to ensure collaborative and specialized support to survivors and those at risk of violence. Over the past 16 years, IRC has pioneered and implemented programs that prevent and respond to violence against women and children, as well as other vulnerable groups in refugee settings and in other conflict-affected contexts, making the IRC a global leader in this field. IRC presently implements VPR programs to support social and political environments that foster freedom from violence, discrimination, and exclusion for vulnerable populations in contexts of conflict and displacement. Today, IRC manages VPR programmes in 26 countries across Africa, Asia and the Middle East with funding from governments, the UN, foundations, and private donors.
Job Overview/Summary:
This position provides logistical, administrative, financial and operational assistance to ensure successful implementation of activities within the Violence Prevention and Response Technical Unit. The Program Assistant is responsible for the planning and coordination of meetings and events, supporting financial and administrative operations, and providing support to the Senior Director of the Technical Unit in preparation for key meetings, presentations and travel. The Program Assistant reports to the VPRU Program Manager, works closely with colleagues across the unit and communicates frequently with IRC staff in various parts of the organization.
Major Responsibilities:
Administrative Operations and Logistics
• Respond to day-to-day communications in a timely manner ensuring that relevant team members are informed and copied as necessary.
• Manage requests via the VPRU Mailbox such as HR support, event support, etc.
• Provide virtual logistical assistance in the planning and execution of team meetings, trainings, and webinars
• Coordinate events for technical support teams, including conferences and trainings. Plan logistics, contribute to content, negotiate contracts, analyze costs, etc.
• Assist with day-to-day management of contracts, payments and other tasks for consultants.
Vendor Management Support
• Work with vendors and complete purchase requests ensuring accurate coding.
• Support the preparation and management of consultant agreements in collaboration with Procurement and HR
• Maintain consultant tracker ensuring up to date contact information, rates, and contract status
• Maintain consultant feedback spreadsheet, sending out periodic reminders and updating as new feedback is received
• Provide support to technical leads as needed, including training on new individual consultant guidelines, processes, and procedures
Knowledge and Resource Management
• Support, organize and maintain resources to ensure effective information sharing within the IRC and with external partners
• Organize and maintain Box files to ensure that documents are easily accessible and routinely updated
• Periodically update and maintain RescueNet with the latest technical Information and resources related to programming
• Periodically update and maintain the GBV Responders website
Other support for special projects
• Assist Unit members with the development of external reports, web content, presentations and
technical tools as needed
• Other duties as assigned
Key Working Relationships:
Position reports to: Program Manager, Violence Prevention and Response Unit
Position directly supervises: May supervise Interns and Volunteers
Other internal and/or external contacts:
• Internal: Interacts regularly with internal IRC departments, especially finance, human resources, IT and procurement.
• External: Interact with donors, vendors, contractors, and consultants.
Job Requirements:
Education:
• Bachelor’s degree in relevant field is required.
Work Experience:
• Two years of experience in a busy, highly professional (non-profit) environment preferred.
• Demonstrated experience managing events, managing vendors, and monitoring payments
Demonstrated Skills and Competencies:
• Humanitarian first mindset
• Organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment
• Interpersonal and communication skills: the ability to effectively liaise and collaborate with a variety of people in a multi-cultural environment
• Computer skills: ability to work effectively and accurately with MS Outlook, Word, Excel, email and Internet applications.
• Flexible and calm work attitude: the ability to respond rapidly to changing environments, yet remain productive and focused
• Professional and Discrete attitude: ability to manage sensitive information in a confidential and discrete manner and maintain a positive attitude.
Language Skills:
• English fluency
• Spanish, Arabic, or French proficiency preferred
Working Environment:
• Standard office work environment
• Travel less than 20%
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, Egalite, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.
COVID-19 Vaccination Requirement:
In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).
Commitment to Diversity and Inclusivity:
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Equal Opportunity Employer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits:
We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
Compensation:
Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
How to apply
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/37246?c=rescue