Procurement Manager

Mission for Essential Drugs and Supplies (MEDS) is a Christian not-for-profit organization based in Nairobi, Kenya. It is a Registered Trust of Kenya Conference of Catholic Bishops (KCCB) and Christian Health Association of Kenya (CHAK). The Organization’s core mandate is being a reliable supply chain for quality and affordable Health Products and Technologies, Quality Assurance and Health Advisory Services. MEDS was established in 1986 and serves clients spread all over Kenya and other regions both in Africa and beyond.

The position will report to the Head of Supply Chain and will be responsible for procuring trade and non-trading commodities.

Key responsibilities:

• Liaise with relevant functions in the organization to determine product and service needs
• Develop and manage supplier base and contracts for reliability and competitiveness
• Draw up service contracts for effective execution and performance monitoring
• Coordinate purchasing activities to meet organizational needs
• Approve and authorize purchase orders for accountability
• Manage tender process for quality, cost effectiveness and efficiency
• Administer the full cycle of subcontractor management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports, monitoring/compliance visits and closeout
• Manage RFP and bid analysis process for subcontracts
• Place overseas orders, liaise with clearing agent and verify transactional documents to facilitate payment
• Develop and maintain Procedures for Procurement Section for efficiency
• Prepare Management Reports for decision making
• Plan and control sectional budget to optimize utilization of resources and accountability

Job requirements:

1. Master’s Degree in Supply Chain or related course
2. Bachelor in Pharmacy
3. At least 7 years in Procurement of which 3 is in a Managerial position
4. Functional skills; negotiation and analytical skills, People Management, Innovative and strong understanding of customer market and dynamics