Kenya Red Cross
NB: The full document can be accessed through the KRCS website. Link above.
Summary
1.1. Purpose: The primary purpose of the baseline study is to describe the current status of GBV indicators for Women of Reproductive Age, adolescent girls and boys, men and Persons with disabilities in the targeted communities in Bungoma, Samburu and Killifi Counties. The baseline will provide benchmark statistics against the programme indicators, against which programme progress, perfomance and impact will be gauged.
1.2. Partners: Ministry of Foreign Affairs Finland, Kenya Red Cross Society, National and county government of Kenya (Ministry of health, Ministry of public service, youth and gender affairs; Ministry of interior and coordination of national government)
1.3. Duration: 30 days
1.4. Estimated Dates: 20th July- 20th August 2022
1.5. Geographical Location: Kilifi, Samburu and Bungoma Counties
1.6. Target Population: Men, Women of Reproductive Age (WRA), adolescent girls and boys, men AND People with Disabilities (PWDs).
1.7. Deliverables: Inception report, data collection tools, first and second drafts, final report and all data sets.
1.8. Methodology: Quantitative and qualitative methods
1.9. Study Management Team: KRCS M&E and Program representatives
2. Background Information
Kenya has robust policies and laws that seek to prevent and respond to gender-based violence (GBV). Kenya is also a signatory to the international and regional human rights frameworks that aim at preventing and responding to GBV. Albeit these robust policies and legal framework, GBV statistics show that one in three women have experienced physical or sexual abuse in their lifetime and this still remains one of the most pervasive human rights violations in Kenya, both in humanitarian and developmental contexts. The consequences of GBV have a serious life-threatening and long-lasting effects. Apart from GBV survivors’ human rights being violated, they have to direct their resources in seeking medical, legal and psychosocial services.
The Kenya Red Cross Society with funding from Ministry of Foreign Affairs- Finland is implementing a 4-year (1st April 2022- 31st March 2026) Prevention and awareness-raising on Gender-Based Violence project in Samburu, Bungoma and Kilifi Counties. Samburu North will be targeted for Samburu County while stakeholders in Kilifi and Bungoma will determine the target sub county before the start of the baseline study.
This project purposes to achieve three key strategic result areas;
- Result 1: Communities are empowered to realize their rights and are protected from sexual gender- based violence
- Result 2: Enhanced uptake of GBV services and information, with improved quality of services and health-seeking practices
- Result 3: Enhanced advocacy for supportive institutional and policy environment for improved GBV outcomes in the three target Counties
Overall project Objective
Contribute to the reduction of gender-based violence and harmful practices in Bungoma, Kilifi and Samburu Counties.
Specific project objectives
- To increase demand and utilization of Gender-Based Violence prevention and response services in Bungoma, Kilifi and Samburu Counties
- To enhanced capacity of duty bearers for effective coordination and delivery of quality GBV services
- To strengthen legal, policy frameworks and sustainability mechanisms towards GBV prevention and response services.
- To strengthen coordination for effective programming for GBV prevention and response.
The project results are as depicted below
Impact: Reduced gender-based violence and harmful practices in Bungoma, Kilifi and Samburu Counties.
Outcome1: Increased demand and utilization of Gender Based Violence prevention and response services in Bungoma, Kilifi and Samburu
Outcome 2: Enhanced capacity of duty bearers for effective coordination and delivery of quality GBV services
Output 1.1 Increased knowledge on GBV and response among community members
Output 2.1 Health systems are strengthened in the counties for high-quality GBV prevention and response services
Output 1.2 Increased access to GBV prevention and response information and services
Output 2.2 Frontline duty bearers understand GBV Prevention and Response in both developmental and humanitarian contexts
Outcome 3: Strengthened legal, policy frameworks and sustainability mechanisms towards GBV prevention and response services
Outcome 4: To strengthen coordination for effective programming for GBV prevention and response.
Output 3.2 Improved legal, political and social environment for GBV at the national and county level
Output 4.1 Improved coordination between KRCS, partners and stakeholders especially the county governments
Output 3.3: Improved livelihood and resilience of GBV survivors and at-risk groups in the 3 target counties
Output 4.2 Improved monitoring and evaluation of GBV services, and enhanced capacity of the organization to effectively implement the project
The intervention approaches to achieve the project objectives are capacity development activities for all relevant stakeholders, awareness creation and sensitization at all levels, male involvement in GBV, enhancing GBV referrals and linkages, strengthening coordination for GBV service delivery, social behavior change communication to counter negative cultural and behavioral practices around GBV. The project aligns with the national policies and frameworks on GBV prevention and response and implemented through the existing Government structures at the national and county level for sustainability. The project will also work in collaboration with other stakeholders to leverage on resources for continuity.
The baseline study findings will provide a starting point for the program and the basis by which performance and impact will be measured during and after the project life. As well, the findings will enable the project team to review the project plans to ensure that they have realistic and evidence-based targets, strategies and timeframes in lieu of the objectives and indicators.
The programme will be implemented in close coordination with the Ministry of Health, The State Department for Gender Affairs, The National Police Service, The Judiciary, The Ministry of Education, The Ministry of Interior and Coordination of National Government, County governments, Ministry of Gender, children and social Development-Department of Children’s Services, County Assembly, Local Civil society organizations, religious institutions and Media. In addition, the programme shall be implemented through the Community Health Strategy. The MoH and MoG hosts coordination meetings with other stakeholders in their respective Counties, a forum in which the KRCS is represented.
At the community level, the programme will be implemented by community health volunteers (CHVs) supervised by the Community Health Assistants (CHAs) with links to the health facilities structures. The programme staff will work closely and coordinate with the volunteers, community health assistants (CHAs) and the relevant MoH staff.
3. Baseline study purpose & scope
3.1 Broad objective
The primary purpose of the baseline study is to describe the current status of GBV indicators for Women of Reproductive Age, adolescent girls and boys, men and Persons with disabilities in the targeted communities in Bungoma, Samburu and Killifi Counties. The baseline will provide benchmark statistics against the programme indicators, against which programme progress, perfomance and impact will be gauged.
3.2 Specific Objectives
1. To determine the current knowledge levels, uptake levels and barriers to GBV information and services amongst the targeted populations including PWDs.
2. To assess capacities of the duty bearers including the health facilities, local authorities and police in handling in provision of GBV services while examining the existing GBV related legal and policy frameworks
3. To conduct a participatory mapping exercise of reference networks and service providers in the community around GBV awareness and prevention
4. Establish the role of livelihoods in GBV prevention and preferred livelihood options amongst affected groups.
3.3 Study Scope
The baseline study will cover Samburu North sub county in Samburu County, Bungoma and Kilifi counties. The targeted sub counties in the latter two counties will be determined in due course. The targeted respondents will include heads of households or responsible adults in a household; local authorities, police representatives, healthcare workers, PWDs and groups of women, men and young people. The study will seek to realize findings during normal and emergency settings and data will be disaggregated by disability status, county, gender and age groups.
4. Key questions
- What are the baseline values for indicators as per the project logframe indicators?
- Who are the reference networks for Women of Reproductive Age, adolescent girls and boys, men and Persons with disabilities that influence their decision making and behaviours around GBV including FGM)?
- What service providers do Women of Reproductive Age, adolescent girls and boys, men and Persons with disabilities in the community currently prefer to seek care from for GBV prevention services?
- What is the knowledge, attitudes and perceptions of the community (Women of Reproductive Age, adolescent girls and boys, men and Persons with disabilities) related to GBV?
- What are the anticipated changes as a result of the project?
- What measures should be put in place to ensure sustainability of the project (consider institutional, environmental, financial, socio cultural)?
- How would the community wish to be involved in the project?
- What are the preferred communication and complaints mechanisms?
5. Survey Methodology
5.1 Log frame indicators
The table below consolidates the indicators aligned to the project expected results at different levels of change. The consultant is expected to examine the indicators and advise the study management team accordingly.
Project results
Indicators
Impact: Reduced gender-based violence and harmful practices in Bungoma, Kilifi and Samburu Counties.
Percentage of community members that have experienced an GBV case
Outcome1: Increased demand and utilization of Gender Based Violence prevention and response services in Bungoma, Kilifi and Samburu
Percentage of men, women, and children accessing GBV services
Output 1.1 Increased knowledge on GBV and response among community members
- Percentage of targeted community members correctly mentioning at least three forms of GBV
- Percentage of targeted community members correctly mentioning at least three GBV services
Output 1.2 Increased access to GBV prevention and response information and services
Percentage of GBV cases presented in health facilities within 72 hours of occurrence
Outcome 2: Enhanced capacity of duty bearers for effective coordination and delivery of quality GBV services
Proportion of health facilities providing comprehensive clinical management services for survivors of sexual violence
Output 2.1 Health systems are strengthened in the counties for high-quality GBV prevention and response services
Percentage of targeted health facilities reporting on GBV indicators
Output 2.2 Frontline duty bearers understand GBV Prevention and Response in both developmental and humanitarian contexts
- Percentage of healthcare workers in targeted facilities reported to have adequate knowledge and skills in handling GBV cases
- Proportion of GBV cases investigated by the Police Service
Outcome 3: Strengthened legal, policy frameworks and sustainability mechanisms towards GBV prevention and response services
Number of legal policy frameworks developed and implemented related to GBV
Output 3.2 Improved legal, political and social environment for GBV at the national and county level
Percentage of budget allocated on GBV at national and county level
Output 3.3: Improved livelihood and resilience of GBV survivors and at-risk groups in the 3 target counties
Percentage of VSLA groups formed that have functional linkages
Outcome 4: To strengthen coordination for effective programming for GBV prevention and response.
Number of partners at National and county level workingwith KRCS in GBV programming
Output 4.1 Improved coordination between KRCS, partners and stakeholders especially the county governments
Number of GBV TWGs meetings supported
Output 4.2 Improved monitoring and evaluation of GBV services, and enhanced capacity of the organization to effectively implement the project
Percentage of completed reports shared on time
5.2 Sampling and sample size determination: The consultant will determine the appropriate formula to realize adequate sample size for the three sites. The sample size should be calculated at a 95% confidence interval, applying a design effect should a cluster sampling approach be applied. The sampling technique should be well detailed in the response.
5.3 Data collection: The consultant should apply mixed methods of data collection to enable triangulation of the findings. Structured questionnaires will be applied using mobile data collection platforms.
5.4 Document review: The consultant will be expected to review: Project proposal and log frame, GBV related policies and frameworks by KRCS, partners, county and national government accordingly.
6. Quality & Ethical Standards
The consultant shall take all reasonable steps to ensure that the study is designed and conducted to respect and protect the rights and welfare of the people and communities involved and to ensure that the assessment is technically accurate and reliable, is conducted in a transparent and impartial manner, and contributes to organizational learning and accountability. Therefore, the study team shall be required to adhere to the assessment standards and applicable practices as recommended by International Federation of Red Cross and Red Crescent Societies as below:
- Utility: Assessments must be useful and used.
- Feasibility: Assessments must be realistic, diplomatic, and managed in a sensible, cost-effective manner.
- Ethics & Legality: Assessments must be conducted in an ethical and legal manner, with particular regard for the welfare of those involved in and affected by the assessment.
- Impartiality & Independence; Assessments should be impartial, providing a comprehensive and unbiased assessment that takes into account the views of all stakeholders.
- Transparency: assessment activities should reflect an attitude of openness and transparency.
- Accuracy: Assessments should be technically accurate, providing sufficient information about the data collection, analysis, and interpretation methods so that its worth or merit can be determined.
- Participation: Stakeholders should be consulted and meaningfully involved in the assessment process when feasible and appropriate.
- Collaboration: Collaboration between key operating partners in the assessment process improves the legitimacy and utility of the assessment.
It is also expected that the study will respect the seven Fundamental Principles of the Red Cross and Red Crescent: 1) humanity, 2) impartiality, 3) neutrality, 4) independence, 5) voluntary service, 6) unity, and 7) universality.
7. Qualifications and Experience for Consultants
The lead consultant must possess the following qualifications:
· A master’s degree in public health/social science/gender studies.
· Experience in undertaking Sexual and Reproductive health and Gender based Violence programs
· Must have experience of conducting baselines or evaluations in SRH/SGBV projects
· High level of professionalism and an ability to work independently and in high-pressure situations under tight deadlines.
· Strong interpersonal and communication skills
- The team must have a statistician able to facilitate mobile data collection, analyse quantitative and qualitative data as well as key technical team members to handle specific components of the study.
· The lead consultant must have strong analytical skills and ability to clearly synthesize and present findings, draw practical conclusions, make recommendations and to prepare well-written reports in a timely manner.
· Availability for the period indicated.
8. Management of the Baseline study
Duration: 20th July to 20th August 2022
Deliverables:
1. Inception report detailing the study design, sampling methodology & data collection tools, agreed budget and work plan.
2. Copies of original and cleaned data sets with codebook. The raw data, the database which has been cleaned (both qualitative and quantitative, including original field notes for in-depth interviews and focus group discussions, as well as recorded audio material), should be submitted together with the report. KRCS will have sole ownership of all final data and any findings shall only be shared or reproduced with the permission of KRCS.
3. Draft baseline report that will culminate in the final report with the following elements:
a) Table of contents
b) Clear executive summary with among others major findings of the Baseline and summary of conclusions and recommendations.
c) The objectives of the study, methodology and any challenges encountered in the field.
d) Results and discussion of the same organized as per study objectives and key study questions
e) Conclusions
f) Recommendations with clear guidelines of how they can be implemented.
g) Report annexes.
4. A power point presentation highlighting key results and discussion from the baseline study will be presented at a feedback meeting to be held after completing the draft report.
5. Final Baseline study reports – submit 3 bound hard copy and one electronic copy of the report by the agreed timeline and designed as per KRCS guidance.
6. A power point presentation highlighting key results, findings and recommendations to be disseminated to the key stakeholders after approval of the final report.
Study Management Team: The management team shall consist of KRCS MEA&L Unit representatives, KRCS Protection Gender and Inclusion Program Manager and MFA Representative when available. They shall ensure that the deliverables agreed upon and approved in the inception report are achieved on time. KRCS MEA&L representative will be the chair of the team.
Role of KRCS (project and M&E team)
· Lead the recruitment and study process
· Coordinate the study implementation process between consultant and KRCS
· Review of assessment products including tools and reports
· KRCS will organize logistics for the consulting and internal team
· Avail data collectors within agreed criteria
· Avail all necessary documents for desk review
· KRCS will be the link between the community and the consultant
· Will be the custodian of all data generated from the study
· Organize dissemination forums as necessary
9. Application Requirements
Application materials shall include:
· A written response to this TOR in terms of a proposal detailing the technical understanding of the task, proposed methodologies of the study, expected activities and deliverables, proposed work plans with schedule, and financial bids. See Annex 1
· Detailed CVs of all professional (s) who will work on the evaluation. If there is more than one contractor on the proposed study team, please attach a table describing the level of effort (in number of days) of each team member in each of the study activities. See Annex 3
· Professional references: please provide at least three references from your previous clients and full contact details of the referees (working and active email & phone number).
Please also note that the people whose names appear in the team composition template MUST be the ones to undertake the assessment. As such, they MUST be the ones to appear in person if the proposal moves to the interview stage.
Failure to adhere to any of these requirements will lead to automatic disqualification or breach of contract if the work has begun.
Kenya Red Cross Society reserves the right to cancel the contract if, convinced that the consultant is in breach of the terms and conditions including those approved in the inception report.
10. Submission of proposal
The Technical Proposal MUST be prepared in conformance to the outline provided in Annex 1 while the financial proposal shall conform to the template provided in Annex 2. Team composition should conform to Annex 3
Bidders should provide softcopy technical and financial proposal in two separate folders clearly marked “Technical Proposal” and “Financial Proposal”. The subject of your email should “Tender No. PRF09334 – Call for Consultancy for Baseline study for prevention and awareness-raising on Gender-Based Violence (GBV) in Samburu, Bungoma and Kilifi Counties, Kenya”
The Proposal should be addressed as below to reach the under signed (by mail) [email protected] on 13th July 2022 at 11:00 AM.
Chairperson
Tender Committee
Kenya Red Cross Society
P.O Box 40712 – 00100
Nairobi, Kenya
ANNEX 1: TECHNICAL PROPOSAL FOMART
1) Introduction: description of the firm, the firm’s qualifications and statutory compliance (1 page)
2) Back ground: Understanding of the project, context and requirements for services, Key questions (2 pages)
3) Proposed methodology – define the indicators and Indicate data collection methods to be used for each indicator and highlight any areas where indicators may need adjustment. The targeted respondents should be indicated for each indicator. Proposed detailed questions should be indicated. Detailed sampling procedure needs to be indicated. (5 pages)
4) Firms experience in undertaking assignments of similar nature and experience from the geographical area for other clients (Table with: Name of organization, name of assignment, duration of assignment (Dates), reference person contacts-2 pages
5) Proposed team composition (As per annex 3)-1 page
6) Work plan (Gantt chart of activity and week of implementation)-1 page
ANNEX 2: BUDGET TEMPLATE
The consultant shall only quote for the items below as KRCS will manage all other related costs (Logistics and payment of enumerators)
Item
Unit
# of Units
Unit Cost
Total Cost (Ksh.)
Consultancy Fee (for the whole assessment period)
Per day
Office expenses (Printing, photocopy, binding, communication costs etc.)
lump sum
Grand Total
ANNEX 3: PROPOSED TEAM COMPOSITION TEMPLATE
Name of Team Member
Highest Level of Qualification
General Years of Experience related to the task at hand
Roles under this assignment
ANNEX 4: TENDER ASSESSMENT CRITERIA
A three-stage assessment procedure will be used to evaluate all proposals from bidders. The total number of points which each bidder may obtain for its proposal is:
- Technical Proposal 50 marks
- Oral presentation 50 marks
- Mandatory Requirements
The proposal shall be evaluated on the basis of its adherence to the following compulsory requirements, this applies to both local and international firms or individuals. A consultant will be disqualified should they miss any of the documents or should any of them be invalid.
Document/ Requirements
Tax compliance certificate
Certificate of incorporation/registration ( Only applicable for firms)
PIN certificate
Proceed to next stage (Yes / No)
- Assessment of the Technical Proposal
The technical proposal shall be evaluated on the basis of its responsiveness to the TOR. Qualitative performance review for previous consultants will equally determine the outcome of the assessment .Specifically, the following criteria shall apply:
Evaluation Criteria
Maximum Points Possible
Bidders score
Remarks
(1) Introduction:
- Description of the Firm and the Firm’s Qualifications
5
(2) Background : Understanding of the project, context and requirements for services
10
(3) Proposed Methodology: The proposed methodology MUST provide an indication of its effectiveness and added value in the proposed assignment.
20
(4) Firms Experience in undertaking assignments of similar nature and experience from related geographical area for other major clients
- Provide a summary and supporting information on overall years of experience, and related technical and geographic
coverage experience.
10
(5) Proposed Team Composition:
- Tabulate the team composition to include the general qualifications, suitability for the specific task to be assigned and overall years of relevant experience to the proposed assignment.
- The proposed team composition should balance effectively with the necessary skills and competencies required to undertake the proposed assignment.
- Lead Consultant Qualifications – should be as per the TOR
- Provide CVs for key Consulting team including Statistician/Data Analyst
10
(6) Work Plan: A Detailed logical, weekly work plan for the assignment MUST be provided.
5
TOTAL SCORE
60
The firm, or team of consultants that attains a score of 40 and above out of 60 in the technical evaluation will be invited to proceed to oral presentation.
- Oral phase assessment
Criteria
Maximum points
Bidder’s Score
Remarks
Understanding of the assignment
10
Clear and scientific methodology
20
Presentation of previous similar assignment (Consultant will be required to show/present 2 previous completed assignments at the oral stage)
10
References
10
Total Score
50
- Assessment of the Financial Proposal
The best candidate from the technical reviews moves to financial opening and award accordingly.
How to apply
Bids should reach [email protected] on or before 13th July 2022 at 11.00 am. Bids received after the above-specified date and time shall not be considered.
Any bid received by KRCS after this deadline will be rejected.
Bidders should provide a technical and financial proposal in two separate folders clearly Marked “Technical Proposal” and “Financial Proposal” both of which should then be sent to [email protected] *with the subject reading “**Tender No. PRF09334 – “*Call for Consultancy for Baseline study for prevention and awareness-raising on Gender-Based Violence (GBV) in Samburu, Bungoma and Kilifi Counties, Kenya’”