Pool & Career Manager: Logistics Paths

Context

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

The MSF movement is structured around 5 operational centers supported by 24 partner sections and offices worldwide. The MSF operational center in Geneva is one of these centers. Together with regional entities (hubs), it coordinates medico-operations in more than 25 countries worldwide in 60 medical projects with more than 8000 employees (segmented into 550 international positions, 5500 national positions & 2000 staff under refugee or under incentive status.

OCG field interventions are carried out through the joint implementation of resources of different nature: human (national and international staff), technical (medical, logistic, supply) and financial.

The availability and quality of these resources is a crucial factor in the success of medico-operations. In particular, with regard to human resources, it is essential to ensure an optimum balance between the demands of the Operations for staffing and the supply of Human Resources.

To achieve this balance, it is essential to manage the international succession by having a permanent global vision of both the international staff pools and the positions in the field. The analysis of this global vision must help guide HR global workforce strategies in their mandate to support operations.

In this regard, the Logistics Pool & Career Manager plays a key role in the design and monitoring of the global vision of international pools/positions in order to ensure succession management, resource balance and placement of HR in the field. The role should accompany international staff in the management of their career and skills development according to operational needs and the wishes of the pool members. The Pool & Career Manager integrates into his/her work MSF’s commitment to promote diversity, equity and inclusion as one of the key principles and objectives of the 2020-2023 strategic plan.

While working closely with the RHOPs in the cells, the recruitment department and the technical departments, the Pool & Career Manager is part of the Operational HR division within the HR department and reports to the Head of Pool & Career Management Unit.

Mission

· Deploy the means and propose the necessary HR actions to maintain a pool and identify and develop pool members, in line with the evolution of operational needs (quantity and profiles) and according to the organization’s DEI principles and objectives.

· Accompany international Logistics staff to build and consolidate their career paths and develop their skills in order to meet the human resources needs of OCG missions.

· Mobilize the pool to meet the human resources needs of OCG missions.

· For GIS positions, he/she is the intersectional Pool Manager.

Main responsibilities

Management of international staff

· You propose profiles adapted to the needs defined by the mission/cell while taking into account the eligibility constraints related to each context (e.g. nationalities) as well as the diversity, equity and inclusion principles and objectives of the organization.

· You have a precise knowledge of the members of the pool: you carry out debriefings and interviews of international staff.

· You are responsible for the application of matching and placement procedures.

· You maintain up-to-date information in the files and in the HRIS for the pool members.

Contribution to the analysis of current and future needs in the field

· You have a good knowledge of the operational needs: you are in contact with the Operational Units to know their forecasted needs, you anticipate the evolution of the profiles sought and you detect the critical positions for which there will be a shortage of skills.

· You have regular interaction with the recruitment department concerning the renewal of the pool in order to communicate opportunities and needs for new pool members.

· As a key player of Logistic sector, you provide comprehensive pool reports and analysis to the heads of sector, take part in the reflections around the constitution of the pool and the sector pathway with the sector Managers (Supply, Watsan, Construction, Elec/transport etc), the level of competencies requested for each position and the process to assess and validate these competencies. You can also be requested to be part of recruitment committees and to deliver training sessions.

Development of the pool’s professional skills

· You develop the pool according to MSF’s needs: you propose action plans in order to have a permanent pool adapted to the needs of the missions.

· You advise, guide and accompany the members of the pool in the trainings developed by MSF in accordance with the potential and proposed path.

· You coordinate the identification, prioritization and registration of candidates for training.

· As a member of the career committee, you decide with the sector manager (Head of Operation Logistics Manager) on the development of pool members.

Monitoring and analysis of your activity

· You set up the monitoring and reporting tools for your activity.

· You are able to perform ad hoc analysis about the pool of resources you are managing to anticipate shortages and provide food-for-thoughts to the head of Operation Logistics Manager.

· You do the administrative follow-up related to the pool and career management.

Contribution to the development of transversality

· You share information and knowledge, you have the ability to work with other services or departments within the framework of management of projects / transversal tasks / inter-departmental files.

· You actively participate in the sector committees and provide key data for follow up by the Head of Operation Logistics Manager.

Intersectional overview

· As part of the sharing of best practices, you develop initiatives with your counterparts in other MSF sections.

Your Profile

Experience

· At least two years of MSF field experiences in different contexts, one of which preferably as a Logistics Coordinator and one in Emergency setting.

Languages

· French and English fluent.

Skills & Personal qualities

· Autonomous, organized and rigorous.

· Good analytical skills and the ability to prioritize.

· Familiar with interview techniques.

· Good knowledge of the organization and functioning of MSF is an asset.

· Good command of computer tools.

· Good interpersonal skills and you know how to work effectively in a team.

· Excellent networking skills

· Solution-oriented by nature

Terms of Employment

· Fixed-term contract of 13 months with an occupancy of 100%

· Based in Geneva

· Ideal starting date: 1^st of June 2022

· Gross monthly salary: from CHF 7’639.- to CHF 8’765.- (salary commensurate with equivalent experience and internal salary grid)