Poland Logistics Officer (Candidates must have the rights to live and work in Poland)

Location Krakow, Poland

Position Status Full Time

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Program / Department Summary

The conflict in Ukraine has resulted in over a mass displacement across Ukraine. The circumstances and populations are constantly evolving with the conflict. Mercy Corps has reopened its registration and presence in Ukraine as well as offices/activities to support people in neighboring Poland, Moldova and Romania. This includes partnerships, cash, information as protection and other, emergency response activities in a very fluid environment.

The Position (General Position Summary)

The Logistics Officer is a key person within the operations management team who assures the logistics resources are coordinated for effective program support. The Logistics Officer plays a key role in logistics under the guidance of the Operations Manager/Coordinator.

The Logistics Officer coordinates the Mercy Corps logistics activities under the direct supervision of the Operations Manager/Coordinator.

Essential Responsibilities

• Provide support to senior management on logistics issues, and collaborate with Program teams and other technical aspects related to logistics functions as required.
• Oversee all transportation issues to include – local vehicles & drivers, cross border operations, etc. Ensure everything is managed according to the Field Fleet Management Guidelines.
• Carry out procurement duties as required and according to the procedures in the Field Procurement Manual [FP3]
• Oversee any storage functions and ensure materials are stored and managed properly as per the provisions in the Field Warehouse Management Policy.
• Manage all assets related to the Poland team.
• Support Lviv team with any necessary procurement, and transportation needs – in conjunction with the Administrative officer.
• Capacity building and management support to logistics team members.
• Support Admin Officer if necessary on the coordination and tracking of transportation, visas/permits, and accommodation requirements for staff.

Supervisory Responsibility

Drivers

Accountability

Reports Directly To: Operations Manager

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

• Relevant qualification in the field.
• Minimum of 2 years of logistics or related experience in a corporate or an NGO environment.
• Sound knowledge and understanding of operations and logistics aspects.
• Hands-on experience in handling admin and logistics at field level with close coordination with the program team.
• Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.
• Excellent oral and written communication skills in English and Ukrainian. Russian is preferable
• Ability to work effectively with an ethnically diverse team in a sensitive environment.

Success Factors

The successful Logistics Officer will be good at problem solving and have the ability to work out methods to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with Mercy Corps and donor regulations. S/he will maintain strong cooperative relationships with other departments and interact effectively with international and national personnel both in a managerial as well as training capacity, while demonstrating the ability to multitask, meet deadlines and process information in support of changing program activities. S/he will be able to live and work closely with a diverse team of individuals in a highly intense and fluid work and security environment and be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Living Conditions / Environmental Conditions

The position is based in (Krakow, Poland), and it requires up to 30% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.