PHILANTHROPY AND PARTNER ENGAGEMENT ASSISTANT

Job Summary

It’s an exciting time for War Child. We are sector leading with our heritage, connections, and relationships in the world of music, gaming and events. Our friends are superbly connected and ready to use their networks to help us. With a talented, hard-working team, we deliver amazing, creative fundraising in spades that has a huge capacity to inspire people.

We’re looking for a Philanthropy and Partner Engagement Assistant to join our dynamic and high performing Team. You will be directly supporting the philanthropy, foundations and gaming functions through excellent admin and organisation skills and attention to detail, verbal and written communications and be part of the team thinking creatively to achieve our strategy goals. In doing so you’ll enable War Child to support more of the world’s most vulnerable children.

The ideal candidate will be someone eager to learn about fundraising with a keen interest in growing their skills and experience and the enthusiasm to work with supporters to bring about positive change to children’s lives.

Your Role

This role will maximise War Child’s capacity to maintain and grow existing relationships with high value and major supporters, trusts and foundations and the gaming industry. You will work with colleagues across the team, providing first class administrative support across projects and campaigns. As part of an ambitious team, the post holder will have the chance to shine and really have an impact on our projects supporting children affected by war.

Your Responsibilities

Administration:

• To play a key role in supporting the team to maximise income for War Child
• To support Managers to be able to nurture relationships within their portfolio (high value, major donors, gaming partners, trusts and foundations)
• Support the team on general administrative tasks including (but not limited to) raising purchase orders, donation processing, income reconciliation, event liaison, venue & catering support, arranging travel and booking internal and external meetings.

Research:

• Lead on the research and screening of new prospects in line with War Child’s robust screening policies
• Lead on the research of existing partners to understand their networks and to maximise their potential across the Fundraising and Communications team
• Support the team to implement strong stewardship, cultivation and solicitation plans to generate significant income from the portfolio, including identifying lapsed donors and devising strategies for re-engagement

Communications and Events:

• Support the team to ensure communications with donors/partners are stored accurately on War Child’s database, Salesforce and use Dot Digital/Salesforce to send automated comms
• Ensure that all of team’s documents, reports and event documents are correctly filed on the War Child internal system for easy reference for the Fundraising Team
• Take minutes in key meetings
• Represent War Child with commitment and enthusiasm to build new relationships and contacts for War Child, supporting colleagues to ensure that new prospects are followed up and their interest capitalised on
• Develop strong relationships and maintain excellent communication channels with other teams and departments across War Child
• Actively participate in regular department and team meetings, contributing to strategy discussion and decisions that will be beneficial to the development of fundraising activities
• Contribute to creating a culture committed to the safeguarding of children and adults and compliant to WCUK’s Child Safeguarding and Adults at Risk Policies.

You Are

• Someone with a keen interest in (and ideally some experience of) relationship-based fundraising
• Strong at building relationships and passionate about delivering excellent relationship management that informs, motivates and inspires others.
• Able to undertake detail-oriented administrative tasks efficiently and to a high-quality standard.
• Familiar with managing your workload to meet deadlines, manage priorities and hit targets.
• Able to work calmly and effectively in a fast-paced environment.
• Able to undertake basic analysis of data and produce clear, engaging and professional presentations, proposals, reports and research.
• Highly adept at using and managing Outlook calendars and inboxes, including those not your own
• A competent user of other Microsoft Office applications, including Excel and PowerPoint
• A true team player, able to maintain effective and collaborative working partnerships with internal and external stakeholders.
• Proactive, solutions focussed with an excellent attention to detail.
• Able to get up to speed with fundraising regulation and GDPR, and its implications for fundraising policy and practise.
• Able to use, or effectively get up to speed with SharePoint and Salesforce quickly
• Understanding of the importance of excellent administrative support and willingness to take the initiative and rise to any tasks set.
• Able to demonstrate strong written and verbal communication skills.
• Comfortable working autonomously and across multiple tasks, reporting into different project working teams and staff members.
• Naturally discreet and highly trustworthy