FUNDRAISING AND COMMUNICATIONS EXECUTIVE ASSISTANT

Job Summary

We are a multi-award winning, creative and innovative organisation with an exciting vacancy to support our Fundraising & Communications directorates. The Fundraising Engagement Assistant will be part of the Strategic Projects team reporting to the Senior Creative Industries Manager, whilst providing direct support to the Philanthropy and Partnerships Director, the Supporter Engagement Director and the Fundraising Engagement Director. The role will also provide excellent administrative support across the day to day running of the teams within Fundraising & Communications. At War Child UK, we’re passionate about making a difference in the lives of children affected by conflict. As a key role in our Fundraising & Communications directorates, you’ll play a pivotal role in ensuring the smooth administrative operation of our teams.

Your Role

This role is central to the smooth operation of the Fundraising & Communications directorates at War Child UK. You will work with colleagues across all the directorates, providing first class administrative support across creative projects and the day to day running of the teams. You’ll work closely with colleagues from various directorates, gaining invaluable exposure to our innovative fundraising activities and campaigns while directly supporting our Philanthropy and Partnerships Director, Supporter Engagement Director, and Fundraising Engagement Director.

Your Responsibilities

• Provide first-class administrative support to the Philanthropy and Partnerships Director, Supporter Engagement Director, and Fundraising Engagement Director including diary coordination, invoice payment, meeting preparation and attendance, minute taking, impact reports, board paper preparation, presentations and proposal content.
• Collaborate with colleagues across all directorates, offering administrative support to maintain smooth operations and close coordination.
• Use Salesforce to meticulously record and update crucial relationship details for each Director, ensuring comprehensive and accurate documentation of key interactions, milestones, and insights.
• Assist in coordinating and organising international travel arrangements, ensuring seamless logistics for travel, including booking flights, accommodations, ground transportation, and any necessary documentation.
• Proactively plan and organise scheduled work items with meticulous attention to detail, ensuring efficient time management and alignment with expectations and needs. Effectively manage an ongoing reactive workload, adeptly prioritising tasks and adjusting schedules as necessary to meet evolving demands and deadlines.
• Support the Fundraising & Communications teams with regular project activity including vetting, updating presentations, updating project overviews, updating impact reports and updating ask documents as and when needed.
• Contribute to creating a culture committed to the safeguarding of children and adults and compliant to WCUK’s Safeguarding and PSEAH (Protection from Sexual Exploitation, Abuse & Harassment) Policies.

You Are

• Able to undertake detail-oriented administrative tasks efficiently and to a high-quality standard.
• Familiar with managing your workload to meet deadlines, manage priorities and hit targets.
• Able to work calmly and effectively in a fast-paced live events environment.
• Able to undertake basic analysis of data and produce clear, engaging and professional presentations, proposals, reports and research.
• Highly adept at using and managing Outlook calendars and inboxes, including those not your own
• A competent user of other Microsoft Office applications, including Excel and PowerPoint
• A true team player, able to maintain effective and collaborative working partnerships with internal and external stakeholders.
• Proactive, solutions focussed with an excellent attention to detail.
• Able to get up to speed with fundraising regulation and GDPR, and its implications for fundraising policy and practise.
• Able to use, or effectively get up to speed with SharePoint and Salesforce quickly
• Understanding of the importance of excellent administrative support and willingness to take the initiative and rise to any tasks set.
• Able to demonstrate strong written and verbal communication skills.
• Comfortable working autonomously and across multiple tasks, reporting into different project working teams and staff members.
• Naturally discreet and highly trustworthy