Personal Assistant

Head Office

We serve and protect those who serve and protect us. Attracting and retaining the sharpest minds is essential for a globally competitive UK Defence Information Business. Our aim is to recruit the very best talent. At BAE we want to be the leading employer in defence and security for valuing diversity and inclusion. We care about difference in all forms and want to create an inclusive environment where everyone can be themselves and reach their full potential.

We welcome candidates from all backgrounds and particularly from sections of the community who are currently under-represented within our industry, including women, people from ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to be a preferred home for veterans and reservists.

At BAE Systems we are committed to supporting work life balance for all our employees and embrace a range of modern working practices, which aim to enhance flexibility for individuals whilst also enabling business performance. Flexibility provisions vary by role, but include; hybrid working arrangements, flexible working patterns and shift working

Our Head Office Business

If you’d like to make a real difference where it counts, BAE Systems is the place for you.

From keeping soldiers, sailors and pilots safe to helping countries prosper, from developing the next generation of supersonic aircraft to investing in the next generation of super-smart talent – at BAE Systems, we work together to give our customers an essential edge in protecting the things that really matter. Lives, livelihoods, ways of life.

As part of the Head Office team, you’ll be at the heart of this endeavour – working closely with our air, maritime, land and cyber and intelligence businesses to support our customers around the world.

Join us and you’ll be encouraged and rewarded to excel in this important work. Apply your talent where it counts.

Personal Assistant

Do you enjoy supporting a team in a varied and busy role? We currently have a vacancy for a Personal Assistant working for one of our legal teams at our site in Farnborough.

As a Personal Assistant, you will be providing a comprehensive secretarial and administrative service to the Chief Counsel UK, Chief Counsel Labour Law, Labour Law Counsels and the Head of Procurement. You will manage complex diaries and emails across the team and taking telephone messages and calls when required and monitoring inboxes. Planning and co-ordinating internal meetings and Agendas involving senior (EC) attendees, e.g. UK Management Board Meetings will also be part of your responsibilities.

This role is varied and will provide you with the opportunity to build a stakeholder network within the wider legal team in Farnborough, Stirling Square (London) and across the businesses. You will be a key player in keeping this busy team organised and providing essential administrative support.

Your Main Responsibilities As a Personal Assistant Will Involve

• Organising travel, booking flights/train travel, accommodation, and car hire/transport
• Organising events, workshops and video conferences, e.g. internal departmental Offsite meetings; Chief Counsel Collaboration meetings (with site tours) and external meetings, e.g. MOD / Law Firm meetings; MOD/Law Firm meetings
• Responsibility for general administrative tasks, e.g. expenses, project activities as required by the team, photocopying, booking desks at other locations and co-ordinating internal reporting of team activities
• Managing documents which includes formatting of documents and agreements, copy typing, and editing PowerPoint presentations
• Workspace – electronic filing, creating new folders, creating zipped files for emailing, occasionally locating email/document content for the team
• Providing cover for other PAs as required

Your Skills And Qualifications

• Must have experience working as an executive personal assistant
• Experience of supporting a team of professionals
• Excellent organisational skills
• Competent user of MS packages
• Ability to work autonomously and use initiative to anticipate requirements through close diary management
• Demonstrate high performance, commitment and robust “can do” approach in a sometimes-pressurised environment
• Experience of working in a legal environment is advantageous but not essential

What We Are Looking For In You

To be successful within the role, you must have outstanding communication skills and the ability to forge successful working relationships with a range of people. You will have a professional outlook and strong interpersonal skills, with the ability and willingness to work with employees at differing levels.

You should be resilient and able to cope with conflicting demands on your time; to work as part of a team anticipate the needs of the people that you are supporting.

Location: Farnborough

Salary: £35,000+ – Depending on experience

Benefits

Benefits: Our employees receive an excellent benefits package which includes a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. We also offer a range of additional benefits such as flexible working, an employee assistance programme, Cycle2work and many local and national employee discounts. Some employees may also be eligible for an annual incentive.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and/or your place of birth may limit those roles that you can perform for the organisation.

Due to the volume of applications we receive, we sometimes close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role with BAE Systems.

Job

Business Support

Primary Location

GB-ENG-HAM-Farnborough

Closing Date

21/Apr/22, 11:59:00 PM