People Ops Apprentice

Adthena began its journey to give marketers a competitive edge in 2012. Since then, we have grown into a solution that delivers a dynamic and comprehensive view of the search landscape. Every day, marketers across multiple industries look to Adthena’s insights to help steer their marketing efforts. Adthena’s solutions help marketers target and reach the consumers that matter the most to their business. Globally, Adthena works with more than 250 clients across 18 different business sectors, including finance, education, gaming, automotive and technology. Adthena is the winner of several leading industry awards, including the Search Engine Land Awards, European Search Awards, and the Stevie Award for Customer Service.

As part of our growth journey, we are looking to expand our People Team to ensure that we continue to create an environment where people love coming to work.

We are looking for a People/HR Apprentice with superb administrative and interpersonal skills and a passion for people to join our People Team. Working closely with our People Operations and Talent Acquisition Leads, you will be hands on supporting all operational processes from Talent Acquisition & Onboarding through to Offboarding employees (and all in between).

You will understand the importance of confidentiality and discretion, have a service minded approach and have a keen interest in developing your generalist People skills with career paths that could take you down either a Talent Acquisition or People Function track.

At Adthena, our culture and values are everything – we are looking for smart people who are focused on continually improving, delivering remarkable quality and getting things done. Actions speak louder than words in our book!

Alongside learning on the job and heaps of support and encouragement, you will be studying towards your level 3 CIPD HR Support Apprenticeship.

The Team

This is a fantastic opportunity to join a growing and globally minded People team as a TA/People Operations Apprentice, where our primary focus is to build an environment and partnership with the business that allows us to achieve great things! People, process, systems, operations, employer brand – you name it and we are about to embark on it!

With the potential to put your mark on things and help shape the future People organisation, we are also committed to provide support towards your longer term career path. You will be mentored and empowered to grow in line with our core Adthenian values which are centred around delivering, improving, responsibility and action.

Main Responsibilities and Activities

Talent Acquisition Coordination:

• Assisting in the coordination of interviews, gathering feedback and general care taking of candidates in the Adthena recruitment process
• Scheduling of interviews with candidates, based worldwide (face to face and video), taking into consideration different time zones and assessment formats
• Support the maintenance of our Job Description library
• Helping to update Linkedin and other sites with new job adverts and helping to shortlist interested candidates
• Liaise with recruitment agencies, providing all vital information about the role requirements, details and logistics of the interview process
• Maintain records in Applicant Tracking System – Lever
• Support the onboarding process for all new hires, country dependent, for example checking right to work documentation, inputting new hires into PeopleHR, scheduling onboarding training sessions etc.
• Focused on promoting Diversity, Equality & Inclusion in our hiring process

People Systems Administration & Reporting:

• Supporting the answer of queries coming into to [email protected] mailbox
• Support administration of performance management system, runs reports when needed
• Supports People Operations Lead with any reporting or systems requirements as necessary

Payroll & Benefits:

• First point of contact for employee payroll queries, escalating as needed
• Assist with the collation of monthly payroll instructions in accordance with payroll timetable and deadlines
• Ensure that any monthly changes are collated for benefits’ administration by Finance
• Draft pay review and bonus/compensation change letters as required

Competency/Skills/Experience

Passionate about a career in HR/People, you can articulate the role of HR and how it adds value to the business

Required skills/competencies for the role:

• Passionate about a career in HR/People, you have a strong aptitude for IT systems and are comfortable navigating G-suite
• Confident interacting with people at all levels of seniority
• Exceptional eye for detail, rigour and process
• Good numeracy and analytical skills
• High regard for confidentiality
• Flexible, can adapt to manage new priorities as they arise and willing to roll sleeves up and get stuck in
• Proactive, a self starter who works well on their own initiative
• ‘Can do’ Team Player
• Comfortable working in a Remote First environment across multiple time zones

Desired Experience for the Role:

• Experience working in a customer-oriented environment would be favourable
• Ability to demonstrate how you have utilised your organisational and analytical skills
• Can demonstrate examples of application and focus to achieve goals (work/study/personal)
• Can talk to their career aspirations and how any personal or study decisions have been taken to promote this
• Can demonstrate a curiosity for learning

Personal Attributes: Behaviours, Attitudes and Values

Top 5 Key Attitudes and Behaviours for this role:

• Sense of Urgency and Ownership
• Collegiate and Collaborative
• Passionate and Positive
• Attention to Detail
• Independent and Intuitive Problem Solver

Adthena Core Values:

• Deliver Remarkable Quality
• Smart and Always Improving
• Freedom with Responsibility
• Get Shit Done!

Why Adthena?

• Work on a multi-award winning product in a position where you are being valued and feel you can make your mark
• Join a company with an extremely fast growth trajectory. (We’ve now got three offices globally and we don’t plan to stop there!)
• Uncapped commission!
• Have a flexible working environment, where you are given the freedom and responsibility to manage your own time and workload
• Receive stock options from day one. Our employees do incredible work, so as we grow everyone shares the rewards
• Have untracked annual leave
• Lots of social activities to join in. Regular off-sites, bake-offs, office table tennis tournaments and much more! & A whole host of other benefits and perks!
• Remote-Friendly
• Home Office Stipend