Operations Associate, GS6, Fixed Term, Amman, MENA Regional Office, #117206

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

Since 2011, the Middle East and North Africa (MENA) region has undergone a dramatic transformation. What was once a middle-income region, where UNICEF was implementing mostly upstream work, has now become the region with the greatest concentration of humanitarian needs in the world with two Level 3 emergencies (Yemen and Syria) and many countries that are facing protracted conflicts as well as civil unrest and/or political transition. The role of MENARO is to support all countries in the region in a more deliberate, consistent and value-added way, explicitly allocating the vast majority of programme and cross-cutting staff time and resources to country office technical assistance and quality assurance.

How can you make a difference?

Under the supervision and guidance of the supervisor, the operations associate supports the Risk Management unit by carrying out a range of operational support functions. The Operations Associate works in close collaboration with a range of staff in the CO, external partners and MENA country offices counterparts in support of the work of the unit.

Specific Responsibilities Are Highlighted Below

• Supporting the Risk Management Unit in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the unit to facilitate delivery of its products as well as preparation of reports, working papers and presentations
• Management of Information under the Risk Management Unit including organizing documents on ECM.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of the unit by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Carrying out transactions in VISION pertaining to:
• Grants and activities under the Risk Management Unit including but not limited to registering grant allotments and tracking expiring grants.
• Submitting various unit’s requests to concerned section for processing: travel, protocol, finance, MDM …etc.
• Handling the procurement and low value procurement requests as per the office’s standard operating procedure (SOP).
• Supports preparation and management of events and meetings as needed;
• Preparation and coordination for meetings/events.
• Creating TeamSite’s for each event and maintaining relevant documents libraries.
• Taking minutes and action points of meetings ensuring accuracy, attention to detail and coherence.
• Following up as needed and keep updated records of the responses received on requested action points and other tasks as required
• Where/as needed arrange for travel of UNICEF staff on official business. This includes flight booking arrangements in accordance with UNICEF duty travel rules and regulations.
• Support travel arrangements for staff in the section as per the guidance agreed by the Regional Office Management Team

To qualify as an advocate for every child you will have…

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• Experience: A minimum of six years of administrative or clerical work experience is required. Prior experience in programme support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.
• Language: Fluency in English and Arabic is required.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results. To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF’s active commitment towards diversity and inclusion to deliver the best results for children. For this position, suitable male candidates will receive preferential consideration, as long as they meet the eligibility requirements stated above.

UNICEF offers a wide range of benefits to its personnel, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. The UNICEF Jordan has an elevator as well as accessible bathrooms. Core hours in UNICEF Jordan are from 09:00 to 15:15 (excluding lunch break), from Sunday to Thursday.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

Remarks

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.