Operations and Admin Deputy Manager

Dexis is seeking a deputy manager for operations & admin based in the headquarters office located in Washington DC. The Operations and Admin Deputy Manager support the Operations team in developing and refining an effective and efficient project management framework, streamlined and easily accessible standard operating procedures, responsive and high-quality vendor network, and easy-to-use systems. The position also provides administrative and office support to the management team. The Operations and Admin Deputy Manager report to the Deputy Director of Operations.

Responsibilities

Operations:

• Supports development and implementation of Operations team work plans, potentially leading timebound initiatives and activities.
• Supports Operations team to coordinate with project teams and support Departments to develop and refine project management and operations policies, processes, and initiatives.
• Supports Ops team and Quality Management System (QMS) function with monthly corporate and project pulse surveys and routine reporting processes.
• Supports Knowledge Management function and corporate intranet maintenance and improvement as needed.
• Manages corporate-level procurements and vendors.
• Coordinates and response to Special Immigrant Visa (SIV) requests and issues for former Afghanistan project staff with Governance Division and Human Resources Department.

Administration:

• Answers and directs incoming phone calls, phone messages, and emails to the headquarters office.
• Picks up and manages incoming mail from USPS; handles sending and intake of express mail.
• Serves as headquarters facility administrator supporting staff and coordinating vendors, including in-person two days per week.
• Coordinates facility access for new and existing staff.
• Reconciles executive, operations, and International SOS expenses monthly and submits invoices through the Online Accounts Payable system to facilitate payments when due.
• Helps plan and coordinate corporate events.
• Provides administrative support to the leadership team as needed.

Qualifications

• Bachelors degree
• Minimum of 4 years of experience
• Experience providing project management, operations, or administrative support
• Proficient in Microsoft Office products

Personal Competencies

• Curious, with love for learning new things and developing skills
• Motivated, taking the initiative, and adapting to changing requirements as needed
• Organized, able to prioritize competing tasks, keep good records, and manage limited time
• Communicative, using clear language to share ideas in writing and speech

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for an interview.

Dexis is an Equal Opportunity Employer and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth, and related medical conditions, including lactation, or any other protected class under applicable law.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.