European Commission's Directorate-General for European Civil Protection and Humanitarian Aid Operations
The European Commission’s Directorate General for European Civil Protection and Humanitarian Aid Operations (ECHO) funds relief operations for victims of natural disasters and conflicts outside the European Union. DG ECHO works with about 200 operational partners, including United Nations agencies, the Red Cross/Crescent movement, and non-governmental organisations (NGOs). Aid is channelled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality, or political affiliation.
DG ECHO is recruiting one National Staff to be based in Bangkokas an Operational Assistant. This position is open to nationals and other residents of Thailand with valid work and residence permits.
1. Duties & Responsibilities
Programme work
- Generates a variety of reports and statistical tables to support the other team members;
- Researches and compiles background documents and guidelines from the internet and other sources, as requested;
- Contributes to the preparation of briefing packages;
- Drafts documents and reports as requested by line manager;
- Identifies complex, urgent or sensitive information for special treatment;
- Updates weekly missions and monitoring plans, and coordinates the logistics support with the Resource Management section of the office/RO (Regional Office) if needed;
- Disseminates mission schedules as relevant and ensures that feedback is given in due course;
- Attends meetings related to the programme section as instructed by line manager and report;
- Assists the HoO/TA (Technical Assistant) in the event of an emergency response
Working with partners
- Liaises, in close coordination with the line manager, and as appropriate, with partners, local authorities and institutions, in particular in relation to the practical arrangements for the missions;
- Assists with enhancing the visibility and communication of DG ECHO’s overall assistance.
Office Administration
- Assists in the preparation of weekly / monthly / specific sector meetings, particularly in the framework of the yearly programming exercise, compiling the agenda and taking of minutes
A detailed Terms of Reference (including competencies required and more detailed information on the tasks) is available at https://www.eeas.europa.eu/delegations/thailand/vacancy-operational-assistant-group-iii-echo_en
2. Required Qualifications
Education: Secondary Education
Knowledge and experience:
- Minimum 3 years of relevant experience at national or international level in secretarial / assistance positions;
- Relevant experience in programme/project operations would be an asset;
- Excellent drafting skills;
- Good communication skills;
- Capable of working under pressure in a multitasking position;
- Ability to work in a multicultural environment;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc).
Languages: An excellent command of Thai and English (written and oral)
3. Further information:
- the employment conditions that could be proposed include an initial contract of one year with the possibility of renewal subject to a 3-month probationary period and following a positive annual evaluation.
- As an indication, the monthly basic salary is THB. 72,688 which corresponds to the minimum required experience in the vacancy and will be adapted according to the exact duration of relevant professional experience supported by a work certificate. (The salary is subject to local taxes).
- Besides the basic salary, the employee will receive disability / retirement allowance, a 13th salary, transportation allowance, as well as a medical coverage.
****DG ECHO’s employees are bound by the National Staff code of conduct which is available on the link: https://ec.europa.eu/echo/system/files/2019-09/code_of_conduct_for_national_staff.pdf
How to apply
Applications MUST comprise of:
- a cover letter,
- a detailed CV,
- a copy of education certificates, degree and a copy of relevant employment certificates
- contact details of three references (including HR department and the supervisor)
- a copy of the valid work and residence permit to live and work in Thailand (in case of non-Thai
Applications should be sent by email to [email protected] until 16/01/2023 at 17:00hrs (Bangkok time). The vacancy reference REF: OA 12/2022” must be clearly indicated in the subject line.
DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect of diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and developments opportunities.
“Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.”
The privacy statement can be found on ECHO website. https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf