Office Attendant (3)

An Office attendant/Messanger will provide routine in-house cooking services needed for Jhpiego zonal offices, including tea/coffee cooking, serving it to the staff and office visitors. She/he will facilitate meetings caterings services by serving water and tea for internal meetings as directed by his/her supervisor as the in-house service. In addition, she/he will serve as messenger for courier from department to the other and facilitate the making copies and binding of documents for in-house printing services.

Location: The position will be base in the one of the following district(Muhanga, Rwamagana,or Musanze).

Responsibilities

• Ensure the office is open timely and ensure it is closed after working hours.
• Guide the office visitors to order lunch from the restaurants.
• Oversee office cleaners on day-to-day office cleaning tasks under the supervision of the Program Assistant. This includes ensuring the office washrooms; staff work, kitchen and conference space, office trash/waste, fittings like office windows, glass partitions, and mirrors, are all kept in a neat and tidy condition.
• Oversees the cleanliness of rest room and availability of its consumables such as toilet paper, vim, detergent.
• Assist Program Assistant in arranging for meetings at Zonal office.
• Coordinate with Program Assistant to ensure office maintenance supplies are replenished in a timely manner to avoid shortages.
• Assist the program assistant and the Team to ensure the office tea/coffee room are available and has the required equipment and right standard for tea services.
• Ensure kitchen assets are used responsibly, maintained, and functional for office use.
• Assist Program Assistant with photocopy of office and program materials as guided by Supervisor.
• Ensure the office kitchen is properly managed and used responsibly by staff.
• Assist in the loading and offloading of office supplies and projects materials.
• Ensure appropriate use of office store and prepare store kitchen report.
• Keep the kitchen clean and prepare tea for staff and visitors.
• Serve water and tea/coffee to the participants for in-house meetings as required by staff.
• Execute other tasks as assigned by the Operations and Finance team.

Required Qualifications

• At least a high school diploma in any field.
• At least 2 years of experience in a busy office support service.
• Experience in handling paper binding work and kitchen work.
• Able to communicate in, Kinyarwanda language and knowledge of English and French is desirable.
• Be Rwandan by nationality.
• Ready to start immediately.
• Friendly Attitude.

Deadline: 12th January 2024

Note: Only shortlisted candidates will receive an invitation for an interview. For further information about Jhpiego, visit our website at www.jhpiego.org. The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego Is An Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

Recruitment scams & fraud warning

• Jhpiego has become aware of scams involving false job offers. Please be advised:
• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address. Please report any suspicious communications to [email protected]