NEW BUSINESS DEVELOPMENT & GRANTS SPECIALIST_ HQ

Job Title: NEW BUSINESS DEVELOPMENT & GRANTS SPECIALIST

Job location: Remote, preferably based in MENA or US East Coast time zone

Report to: Director of Grants

Job Code: HQ002

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY

The Grants and Development Specialist will manage the global portfolio of grants/contracts from multiple donors. They will provide expertise and guidance to Country Directors and Program Managers on donor regulations and requirements. They will actively seek new donor opportunities, monitor donor trends, assist in program design through preparation of concept notes and proposals utilizing MedGlobals standard operating processes and procedures. They develop and build the program profile in line with country and global strategy and ensure the funding of its roll-out. They ensure an efficient, progressive, cost-effective and responsible growth of MedGlobal through strategic positioning.

MAIN DUTIES AND RESPONSIBILITIES

Strategy Development and Roll Out

• Ensure MedGlobal has an up-to-date understanding of each country’s socio-economic situation, donor trends, n
• Support in developing context specific and relevant programming strategy and ensure the funding of its roll out to sustainably raised MedGlobal’s profile
• Identify new donors, partners, national and international NGOs, academia, etc., to work with
• Create an annual business development strategy
• Support in creating country specific business development strategies and in-country fundraising mapping

Networking, Positioning and Representation

• Establish, maintain and improve active relationships with donors
• Establish, maintain, and improve active working relationships with other NGOs, UN agencies

Donor Relationship and Proposal Development

• When necessary encourage assessments by M&E department to ensure proposals are relevant
• Identify new donors to diversify donor portfolio
• Identify potential relevant international and/or local partners to be included in proposals and ensure partnerships are formed based on assessment and relationship is managed successfully
• Oversee the development of high-quality concept notes and proposals while ensuring effective collaboration with Technical Unit, M&E, program managers and other relevant departments
• Conduct after action reviews and utilize the data to improve our systems and processes
• Lead donor communications when developing proposals or reports
• Oversee donor eligibility criteria alongside in-country teams

Grant Management and Database Management

• Ensure contractual obligations and reporting deadlines are known and met by program, M&E, and support teams
• Support the organization and follow up of project kick-off and close-out meetings and periodic grant review meetings
• Maintain and update the reporting schedule, ensuring all stakeholders are aware of the reporting schedule and their specific roles
• Oversee the development and timely submission of donor reports
• Ensure ad hoc requests from donors are addressed immediately
• Maintain and update the Grants Management tracker and files
• Closely track active contracts/grants/sub-grants, modifications, deliveries and maintain a database that supports reporting initiatives

Key Performance Indicators

• % annual budget increase/decrease of grant funding as compared to previous year
• % success rate of proposals
• % of reports submitted in a timely manner
• Annual business plan created
• Number of training sessions with field teams
• Number of donors in portfolio and % change as compared to previous year
• Regular and timely holding of coordination meetings and submission of reports
• QUALIFICATIONS AND SKILLS
• should have the following skills, education, and experience:
• Knowledge of grants compliance and ability to interpret and explain rules and regulations.
• Development and maintenance of structured systems and procedures.
• 3-4 years of experience in grants administration either in an INGO or a University setting
• Bachelor’s degree or equivalent