National Finance Officer

Organization

iMMAP Inc. is an international non-governmental organization that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP Inc.’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

Responsibilities

The Finance Officer will work closely with the iMMAP Inc. Ukraine team to manage the receipt and disbursement of funds and maintain accurate financial records.

GENERAL

Finance management

• Review grant budgets and financial reports against approved budgets and provide critical feedback.
• Monitor budgets in grant proposals and verify consistency with the prevailing market rate.
• Regularly update budget projections to ensure budget compliance and fund availability.
• Verify reporting requirements are adhered to and ensure close liaison with key stakeholders.
• Review payment requests and ensure payments are processed based on grant agreements, payment schedules, and fund availability.
• Support project managers and the Country Representative of portfolios assigned in budgeting and forecasting of grant-related expenditures.
• Coordinate the process for the financial closure of projects.
• Contribute to the coordination and follow-up on audits of implementing partners.
• Support the project team to ensure timely review and deadlines for report submissions.

Ukraine office finance

• Maintain transactions in the finance system.
• Prepare payments for approved expenses.
• Ensure compliance of financial administration with local laws and regulations, including taxation.
• Cash management, including disbursements and reconciliations.
• Banking management including account maintenance, signatories, and reconciliations.
• A focal point for the outsourced accounting company in terms of local accounting paper flow and information exchange.

Budgeting, accounting, financial reporting, and monitoring and control

• Support project teams to ensure budgets are prepared in accordance with established procedures and donor budgetary guidelines.
• Support project teams monitoring expenditures against budgets, commitments, delivery, and funding.
• Undertake routine monitoring of financial exception reports for unusual activities, and transactions, and investigate anomalies or unusual transactions.
• Support in the monitoring of Accounts Receivables and follow-up with donor contributions.
• Reconcile portfolio expenditures and prepare various financial reports.
• Carry out timely corrective actions on unsubmitted expense requests and reports, including budget check errors, match exceptions, and unapproved requests, and reports.
• Support in the planning of financial resources, continuous analysis, and monitoring of financial progress.

REPRESENTATION

Maintain effective and positive internal communication with iMMAP Inc. Ukraine office team members to be in line with the policies and procedures and exchange knowledge.

SECURITY

Follow security protocols, as laid down by the iMMAP Inc. Global Security Advisor.

ORGANIZATIONAL LEARNING

As part of the iMMAP Inc. commitment to organizational learning, and in support of the understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, it is expected that the individual will commit 5% of his/her time to learning activities that benefit iMMAP Inc. as well as individual professional development.

ACCOUNTABILITY TO BENEFICIARIES

iMMAP Inc. team members are expected to support all efforts toward accountability, specifically to beneficiaries of iMMAP Inc. programs, and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of field projects.

OTHER

Any other duties as required.

Reporting line

The Finance Officer works under the direct supervision of the Country Representative.

Requirements

• University degree in Finance, Economics, Business Administration, or any other relevant field.
• A minimum of 3 years of relevant experience at the national or international level with responsibility for project accounting, budgeting, and financial reporting or related fields.
• Practical experience with international NGOs, or UN agencies’ financial procedures in the areas of accounting, budgeting, reporting, and other financial controls.
• Hands-on experience in local accounting.
• Ability to interact effectively with international and national personnel.
• Good oral and written English skills. Ukrainian and Russian language skills are necessary.
• Strong analytical skills and ability to interpret and analyze data and translate it into effective information.
• Excellent command of Office 365 applications, and advanced Excel skills.
• Ability to work well in a small team, operate under pressure, prioritize, deliver high-quality work within deadlines, and meet team objectives.

Guiding Principles

Personnel are expected to conduct themselves in a professional manner and respect local laws, customs, and iMMAP Inc.’s policies, procedures, and values at all times and in all Countries.

iMMAP Inc. has zero tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse, and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP Inc. is an Equal Opportunity Employer regardless of background.