Multi-sector Activity Manager- Ukraine

Conditions

Location: Vinnytsia or Cherkasy, Ukraine.

Duration:7 months subject to funding, from December 2022

Conditions: Salaried contract, gross monthly salary from €1,900 to €2,600, monthly perdiem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. No family duty station.

TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org.The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.

Presentation of TGH

“Actor in a sustainable and shared solidarity”

TGH is an organization for international solidarity based in Lyon, France, and founded in 1994. TGH designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation (WASH), food security and livelihoods, NFI, education and protection, mainly child protection. TGH is currently operating in 10 countries in Africa, Asia, Europe and the Middle East.

Context

On February 24, the Russian president announced a special military operation to demilitarize Ukraine. Minutes later, missiles/air raids hit all of Ukraine, including Kiev, shortly followed by a massive ground invasion from several directions, in a major escalation of the 2014 conflict and resulting in the siege of several major strategic Ukrainian cities such as Chernihiv, Kharkiv, Kherson, Kyiv, Mariupol, and Sumy. The Ukrainian president has since enacted martial law resulting in the general mobilization and management of the country by the military.

From September UAF (Ukrainian Armed Forces) pushed back the aggressor in the east and south of the country with the recapture of some strategical cities. Meanwhile, RF forces continued their offensive with strikes across Since October and the attack on the Kerch Bridge (08/10/2022) linking Crimea to Russia, reprisals have been unstoppable, mainly on public service infrastructures, notably power stations and water treatment and distribution stations in all the country’s major cities.

October 2022 saw an increase in the number of IDPs (+280,000 / +4.5%) growing from 6.2 M to 6.5 M) in the country and a movement of 450,000 (+7%) of those already IDP, most of them to or from the East of the country.

According to the humanitarian community, all the people living in Ukraine have been directly or indirectly affected by the conflict. Emergency humanitarian needs are varied and cut across all sectors.

The most pressing needs identified include:

• cash and access to financial support
• psychosocial support for a weakened mental health and limit the risk of irreversible
• medicines and medical supplies
• Shelter / NFI
• Winterization

Presentation of the mission

TGH is present in Ukraine since 2015. Established in Kramatorsk (East), TGH’s interventions were targeting the most vulnerable populations along the contact line employing traditional and innovative modalities as follows:

• Provision of electronic vouchers (e-vouchers for food, hygiene or dual-purpose e-vouchers), an innovative modality with application of mobile phones and web-money-based interface
• Cash for Work (rehabilitation or social work)
• PSS
• Documentation support (restoration or obtaining of official/legal documents)
• Provision of basic humanitarian assistance: food and hygiene kits, in Donestk, NGCA

In 2020, TGH has completed its intervention with an emergency Covid-19 response funded by UNICEF supporting healthcare, educational and social institutions and households of Donetsk and Luhansk oblasts (GCA) along the contact line with electronic vouchers for essential hygiene.

Following February 24th, TGH mobilized its teams on the ground and at headquarter to maintain its existing activities and develop an emergency response to meet the most immediate needs of the affected populations. To this end, TGH has quickly started various assistance program to cover the basic needs and respond to the psychological distress of the affected households and individuals. Up to this date, TGH is implementing 6 different projects, while others are under discussion. To implement these activities in the most affected areas of Ukraine, TGH has developed and reinforced the collaboration with local partners that are essential and take a crucial place in the global response.

Initially operational in Ukraine from Kramatorsk, the team has been relocated to Lviv where the main TGH office is. Given the enormous needs all around Ukraine and the different grants awarded, TGH opened recently 3 sub-offices in the other main cities of Ukraine (Vinnitsya, Cherkasy and Dnipro) in order to be closer to the beneficiaries and ensure a proper implementation and follow up.

TGH is a member of the following Clusters and Working groups: Protection, Age and Disability Working Group (ADWG), Mental Health and Psychosocial Support Working Group (MHPSS WG), Food Security and Livelihoods Cluster (FSLC), Agriculture Working Group, Cash-based transfers Working Group (CBTWG) and WASH cluster.

Job description

The Multi-Sector Activity Manager, based in the areas of intervention will ensure the implementation of WASH and NFI-Shelter as well as cash intervention related to cash for shelter and cash for utilities of the TGH mission. He/she will supervise the field activity teams of the mission.

He/she will work in close collaboration with the sectorial Heads of Program in coordination as well as with TGH’s implementing partners. He/she will ensure the quality of the interventions and the compliance with TGH procedures.

Under the supervision of the Deputy Field Coordinator for Program, the main responsibilities of the Multi-Sector Activity Manager are as follows:

Coordination and follow-up of projects

• Manage the projects implementation and follow-up for the WASH and NFI/Shelter (winterization) and cash related activities ;
• Coordinate with the support and program teams to ensure overall management of TGH projects for effective implementation of all program activities;
• Manage proper budgets follow-up and forecast for its activity sectors;
• Participate actively in the coordination meetings at area level ;
• Follow up on the delivery of materials in conjunction with the logistics team for its sectors;
• Manage the compliance with internal and donor procedures in the implementation, monitoring and reporting of activities;
• Manage the link and good coordination between the field activity staff for the supervised sectors and all supports departments;
• Manage with the Security Manager and security Focal Point at base level the security of the teams in the field;
• Manage adequate communication and coordination between the technical staff for the relevant sectors of activities;
• Manage internal reporting, based on TGH tools and donor reporting schedule.

Implementation and development of intervention strategy

• Participate with the Deputy Field Coordinator for Program in the definition of the intervention strategy in the area of operation;
• Propose and participate in field assessments;
• Participate in proposal writing and fund raising;
• Participate in the review of operations plan to support the program activities.

Log / Admin

• Manage efficiently the use of resources within the allocated project budgets according to donor’ and internal procedures;
• Ensure that internal procedures are understood by all staff and applied;
• Ensure the mutualisation of means between the teams under his/her responsibility;
• Participate in developing budget for the new proposal;

Coordination and representation

• Maintain and develop good working relations with the local technical authorities and other humanitarian actors;
• Represent the organisation as necessary in regional cluster meetings ( WASH and Shelter/NFI and cash if relevant);
• Ensure adequate technical coordination with NGOs in the same areas of operation in the 3 sectors covered;
• Actively develop and maintain effective working relationships with key technical stakeholders at the local level ;
• Establish and maintain networks with UN, INGOs, and local partners to promote strategic partnerships.

Team Management

• Ensure internal communication within the team through regular team meetings;
• Carry out necessary appraisals of the staff under his/her supervision;
• Ensure the respect of internal HR regulations;
• Ensure the ongoing capacity building of operations team through support to direct and technical supervisors in ensuring staff performance evaluations and individual development plans;
• Support field staff in the implementation of personnel policies including coaching, performance evaluation, staff development, and disciplinary measures.

This list of responsibilities could be modified according to the needs.

Security, working and living conditions

Despite the fluctuating security situation in Ukraine, the environment in Vinnytsia is relatively calm and travel on foot or by taxi is permitted in the city centre. It is possible to go out in bars, restaurants but there is a curfew in place from 11pm to 6am according to the martial law in force in the country. TGH team works in spacious and well-equipped offices in the city centres, relatively close to the guesthouse where the expatriate are accommodated. Access to good internet connection in the offices and GH.

Profile

• Experience of minimum 3 years in project management in at least one of the 3 intervention sectors;
• Diploma in relevent technical sectors ( WASH, Shelter);
• Good knowledge of the humanitarian environment (NGO, IO, EU, BHA etc.);
• Good knowledge of donor requirements (especially BHA, OCHA, UNHCR…);
• Ability and motivation to live and work in a team;
• Ability to set up and deliver training;
• Ability to live and work in an unstable security environment;
• Fluency in written and spoken English ;
• Russian/Ukrainian language is an asset.