MONITORING, EVALUATION AND LEARNING OFFICER

Hand in Hand Eastern Africa (HiH EA) is a registered NGO in Kenya and Tanzania and is part of the Hand in Hand global network. The organization started operations in Kenya in October 2010 and is currently operating in 25 Field offices within 34 out of 47 Counties in Kenya. HiH EA has so far mobilized, trained and is training over 354,858 members (80% women, 40% youth) who have created over 334,179 enterprises (30% eco-enterprises) and over 452,272 jobs on the Kenyan Programme. The organization works with marginalized communities in the areas of economic and social empowerment using a participatory approach aimed at helping people fight poverty and vulnerability. The Hand in Hand enterprise and job creation approach is based on a philosophy of self-help, providing training, skills and support to enable people living in poverty, particularly women, to build and sustain independent, market-based, economic activities. This provides for a higher level of income for them and their families, which in turn contributes to greater food security, better education for children, increased access to healthcare, improved housing and overall improved livelihoods. Hand in Hand Eastern Africa seeks to fill the below vacancies.

SUMMARY MONITORING, EVALUATION AND LEARNING OFFICER JOB DESCRIPTION AND SPECIFICATIONS. REF.NO: HEA ME&LO -02/2023 (2) POSTS

The position is responsible for providing support to programme/project implementation in monitoring and measuring the impact of programs and activities; communicating M&E information, development of monitoring & evaluation tools, data collection, analysis and interpretation, coordination and follow-up on all field monitoring and evaluation activities, and reporting. The job involves ensuring proper planning, monitoring, evaluation, and learning initiatives resulting to better information for decision-making and strategic planning at the programme and organizational level.

Duties and responsibilities

• Assist in implementation and reviews of work-plans for M&E.

• Assist the M&E Manager in development and implementation of M&E frameworks/systems that will ensure tracking of programme results at all levels.

• Facilitate baseline, annual assessments, Mid-term Reviews, end of programme evaluations and any research studies in timely manner.

• Undertake M&E activities and initiatives including management of data quality, tracking progress of program activities implementation and impact and outcomes.

• Support the development and pre-testing of monitoring and evaluation tools.

• Assist in capacity building of programmes’ staff in monitoring and evaluation and train enumerators on use of tools and data collection before surveys.

• Support the M&E Manager in defining and implementing the key performance indicators (KPI), as well as monitoring throughout the duration of projects.

• Assist the M&E Manager in proposing strategies to facilitate data collection, flow of data and increase its use and demand amongst program staff.

• Perform regular field visits to ensure projects/programs are implemented according to project/program design.

• Undertake data analysis, interpretation and reporting for internal use and external distribution to partners, donors, government agencies etc.

• Support fundraising and resource mobilization by providing relevant data and information for proposal writing, concept papers etc.

• Maintain positive relationship with beneficiaries, local communities, partners, collaborators, government agencies and other external contacts.

• Represent and participate in forums where nominated and promote HiH EA’s work.

• Compile and submit periodic and management reports as prescribed.

• Keep abreast of developments in program changes and progress in order to advise and recommend tools and strategies to increase program performances and results.

• Ensure compliance with relevant norms, protocols, guidelines and regulations as established by the M&E system and maintain high quality standards in the performance of M&E components at HiH EA.

• Oversee processes that ensure quality control for data management and ensure accurate reporting of findings.

• Maintain proper storage of data and information and carry out regular back-ups.

• Identify strengths and weakness in existing data collection and management systems and propose solutions to M&E Manager and management.

• Ensure M&E frame and tools capture and document case studies, best practices, experiences and lessons learned for internal and external sharing.

• Participate in the dissemination of findings; share M&E reports with operations that document findings highlighting areas of successes and proposed reviews, experiences and learning points.

• Coordinate implementation of adopted best practices processes.

• Perform any other duties as may be assigned by the Supervisor from time to time.

Specifications

• Bachelor’s degree in any of the following disciplines: Administration, Information Management, Project Management, Finance, Science (mathematics/statistics) and Social Science (Social Scientists) or any related field.

• Post-graduate or professional qualification in monitoring and evaluation or project planning and management.

• Statistical data analysis skills such as SPSS, R, Epi Info, STATA etc. preferred.

• Data visualization using Power BI, Tableau or other visualization software an added advantage.

• At least 2 years’ experience in a similar position.

• Ability to design M & E tools, surveys, surveillance systems, and evaluations

• Excellent analytical and detail-oriented individual with extensive experience in research, surveys and data management.

• Strong information technology and demonstrated ability to work with data analysis tools/packages and MS Office applications.

• A dynamic, innovative, highly motivated individual with good analytical skills and practical experience in management of structure data.

• Ability to work under pressure and deliver under minimal supervision.

• Good planning, organizational, coordination skills, and demonstrated ability to multitask and comply with standards and guidelines.

• Good interpersonal skills, team orientation, public relations skills and ability to network and interact easily with people from diverse backgrounds at the local community level.

• Good communication and presentation skills; good spoken and written English, and Kiswahili and demonstrated ability to write clear and concise reports.