Monitoring, Evaluation, Adaptation, Research and Learning (MEARL) Coordinator

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Program Summary:

Project HOPE is providing humanitarian assistance to internally displaced and conflict-affected persons throughout Ukraine, as well as support to refugees in Poland, Romania, and Moldova. The portfolio in Ukraine focuses on Health, Protection, and WASH programming in partnership with local NGOs, with private funding and support from USAID/BHA. The MEARL unit supports to improve the effectiveness of health programs and operations in Ukraine by providing objective advice to the senior management staff, sector leaders, and UN partners, on the progress of the program implementation against stated objectives.

This position will be based in Lviv, Ukraine. Local Nationals Only

POSITION SUMMARY:

The primary responsibility of the MEARL Coordinator is to support the Program Director by ensuring robust and well-structured monitoring databases (including remote monitoring and management systems and process for each sector); and on time submission of high quality donor and government reports. The MEARL Coordinator will provide leadership and technical expertise to ensure that Project HOPE’s MEARL system is implemented effectively. S/he will be the focal point in the program for all aspects of MEARL. A key part of the role will be capacity building and support to the MEARL unit inside Ukraine.

PRINCIPAL RESPONSIBILITIES:

Leadership and Management

• Oversee the activities of Project HOPE’s MEARL unit in Ukraine which includes Monitoring of Project HOPE’s direct implementation, accountability, data entry, verification and partner monitoring, providing technical support and oversight.
• Oversee the MEARL budget, ensuring appropriate grant budgets are developed and spending is in line with those budgets.
• Provide capacity building, technical support and training to the MEARL unit based in Ukraine as well as the Programs team and Project HOPE’s local partners on all areas of MEARL.
• Work with the Global MIS advisor to roll out MEARL Management Information Systems for new and existing grants.

Support to Program Quality

• Work with Monitoring, Evaluation, Accountability, Research and Learning (MEARL) unit for timely data collection, data entry and analysis, surveys, development of log-frames, indicators and general project design.
• Work with MEARL unit to ensure systematic monitoring and evaluation of programs, and compilation and sharing of lessons learnt.
• Maintain and update the M&E Framework for the country program, bringing together tools and outlining systems. Develop new tools as required.
• Feed into the overall program strategy, providing data and analysis as required for strategic purposes and new program design, including proposal development.
• Develop or update M&E plans, and ensure that routine project monitoring take place on time.
• Roll out of Power BI software to facilitate near real-time analysis for each sector, promote learning, and work with the Program Director to initiate timely evidence-based corrective action where required.
• Maintain all type of information and produce situation analysis on regular basis especially while developing new proposals or donors reporting as agreed with the line manager.
• Work with Program Director on keeping updated information for program mapping and ensure stakeholder analyses are completed from time to time.
• Coordinate the continued review and feedback process using the online recommendation tracker system.
• Coordinate, supervise and review all assessments, evaluations and research
• Be an advocate for learning in the program ensuring that learning is captured and shared effectively.
• Liaising with donors and other project stakeholders as required.

Accountability

• Oversee the roll-out of activities and training within the Project HOPE Ukraine Accountability Framework and update the framework as needed.
• Oversee the activities of the independent beneficiary selection and verification team, ensuring beneficiary verification processes are independent and consistent.
• Ensure effective oversight and smooth running of complaints and response mechanism.
• Continue to develop and improve on Project HOPE’s independent monitoring systems meant to ensure accountability, both to beneficiaries and to donors.
• Oversee the work of the Data Entry team and ensure the Program Database is up-to-date and accessible to relevant departments.

Key Performance Objectives

• Set up a strong MEARL system and operationalize MEARL in Ukraine.
• Design and operationalize Accountability mechanism.
• Build culture of Learning and Knowledge Management.
• Integrate MEARL Management Information Systems in the country.

MINIMUM QUALIFICATIONS:

• Bachelor’s-level in social sciences, public health, statistics, or international development, with experience or background in M&E, epidemiology, public health, and health information management. Master’s Degree preferred.
• Minimum of five (5) years of applied experience with a humanitarian organization in designing, implementing, and overseeing monitoring and evaluation tasks.
• Demonstrated experience in managing teams and building staff capacity within complex programing.
• Experience with M&E approaches for key donors such as USAID/BHA, ECHO, EU, DfID, UN.
• Experience in database design and other tools for information management like DHIS2.
• Experience in use of qualitative and quantitative software for data analysis.
• Strong interpersonal skills and commitment to humanitarian principles.
• Fluent knowledge of English and of local language (Ukrainian).
• Essential computer literacy (word, excel and internet).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internationally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.