Monitoring and Evaluation Specialist – Monitoring and Evaluation Division of JPF in Tokyo, Japan

1. Preamble:

The Japan Platform (hereinafter referred to as “JPF”) is an international emergency humanitarian aid organization which offers the most effective and prompt emergency aid in response to humanitarian needs, focusing on issues of refugees and natural disasters. JPF conducts such aid through a tripartite cooperation system where NGOs, business communities, and the government of Japan work in close cooperation, based on equal partnership, and making the most of the respective sectors’ characteristics and resources.

JPF serves as an intermediary support organization providing various types of assistance to member NGOs in Japan to deliver quick and comprehensive aid on their own. JPF has supported aid activities of 44 member NGOs, each with its own set of diverse strengths. It has delivered humanitarian assistance to 55 nations and regions about 1,500 project, with a total financial contribution of 60 billion yen. JPF has built a strong reputation based on trust by promoting cooperation among private sectors and NGOs and by accurately reporting all of its activities. Established in 2000, JPF has been providing emergency relief in conflict affected countries as well as disaster-stricken regions including South-Sudan, Syria, Iraq, Afghanistan, Yemen, Venezuela, Bangladesh and others. To ensure the quality of the assistance and promote accountability, JPF is seeking qualified Monitoring and Evaluation specialists. Please find attached JPF Information Leaflet as Annex 1. More information on JPF can be found at http://www.japanplatform.org/E/.

2. Terms of Reference:
2.1. Conduct monitoring and evaluation of the projects implemented by member NGOs

• Planning and Management of M&E projects
• Coordination with member NGOs and their Local Partners
• Coordination with local consultants for the smooth operation in the field
• Providing support for the development of evaluation tools
• Conducting field surveys for qualitative and quantitative data collection. Cleaning and analyzing the collected data
• Organizing inception meetings and debriefing meetings with the participation of member NGOs and local consultants during the monitoring and evaluation of projects
• Documentation of project findings, learnings, good practices, recommendation etc. as a monitoring/evaluation report.

2.2. Coordinate third-party monitoring and evaluation

• Preparing and drafting Terms of Reference for third-party monitoring and evaluation
• Facilitating the procurement of third-party monitoring and evaluation services for the target countries where JPF funded project are implemented, to conduct monitoring and evaluation.
• Coordinating monitoring and evaluation missions with all the stakeholders involved; third party monitoring and evaluation company, consultant and JPF member NGO and their implementing partner.
• Supporting monitoring and evaluation missions through out the process
• Providing feedback on the monitoring and evaluation reports

2.3. Direct Field Support

• Providing logistical support to secretariat staff for the missions on request.
• Providing immediate security advice and support during critical events
• Be available for deployment to a country as short term period to support in general the JPF mission but also for urgent needs and emerging developments

2.4. Other

• Assisting the revision of project proposals and final reports of member NGOs.
• Reviewing the monthly reports of member NGOs
• Developing the JPF M&E guideline in consultation with member NGOs
• Inter-agency coordination in various sectors; attend and encourage field-level coordination with the NGO community;
• Seek opportunities for formal and informal cooperation;
• Developing network of relationships with peers in the humanitarian community (UN, NGO, ICRC, appropriate governmental offices, etc);
• Taking meeting notes during interviews with international agencies such as INGOs, and UN;
• Any other related work that falls under monitoring and evaluation division responsibility but not listed here that JPF requests;

3. JPF Offer:

Post Title : Monitoring and Evaluation Specialist

Number of Position : (2)

Duty Station : Tokyo, Japan

Contract term : 1 April 2022 – 31 March 2023 (1 year)

Report to : M&E Division Manager

The currency of payment : Japanese Yen

Salary defined by JPF salary grid depending on education level, expertise and experience.

4. Qualifications:

The consultant must have the following skills and experience;

• Master or Bachelor degree in Social Science, Statistics, and/or other relevant field
• Fluent in Japanese and English (spoken and written)
• Ability to travel outside of Japan
• Minimum 3 years of relevant experience in M&E roles for humanitarian and development organizations
• Familiar with Humanitarian Essentials, Sphere Standards, CHS, PSEAH and international humanitarian guidelines and protocols
• Good interpersonal skills, team player, facilitation skills and strong communication skills, both verbal and written

5. Competencies:

• Overseas work experience, preferably with UN / INGO
• Experience in data analysis and producing reports
• Experience in conducting field studies from designing to report writing
• Thorough knowledge in quantitative and qualitative data collection method
• Experience in conducting monitoring and evaluation using CHS is a strong asset
• Preferably have thematic expertise such as WASH / Child Protection / Food Security, etc.
• A deep understanding of the local context in specific regions / countries where JPF operates is an asset.