Management Support Officer – Vice Chairs Office

Job Type
Full Time

Your role
Are you an expert in business support? Do you want to apply your organizational skills to ensure our business runs smoothly?

We’re looking for a Management Support Officer in the Vice Chairs Office to:

• manage calendars, including scheduling of appointments with internal and external participants across multiple time zones
• handle professional phone, e-mail and formal written communication with internal and external stakeholders
• pro-actively propose and organize travel arrangements and itineraries in coordination with the markets and in alignment with cross-border rules
• follow up independently on actions out of client meetings, including the coordination with Client Advisors and other specialists of Global Wealth Management or other divisions
• support the Vice Chair Office in ongoing business management tasks, including requests from GWM senior management, and other ad-hoc requests on a broad selection of topics like case analysis, research, and project work

Your team
We are professionals in the Vice Chairs Office with the goal to support the Vice Chairs in their mission to develop the relationship with the most sophisticated Global Wealth Management clients. Beside administrative tasks we support and drive client projects and act as a coordinator between the market and the Vice Chairs to align the market strategy.

Diversity helps us grow, together. That’s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.

Your expertise

• proven track record in administration and executive level support, including coordination of meetings with various participants and travel arrangements
• experience about the nature of the Global Wealth Management, GFIW, UHNW or IB businesses and the needs of the relating clientele
• well organized, fast-thinker and independent person who enjoys to manage administrative challenges of a senior manager
• ability to keep an overview and to prioritize tasks in stressful situations
• confident in dealing with people at all seniority levels and across the globe
• enthusiastic and flexible team player with a high level of professionalism
• strong written and verbal communication skills in English, knowledge of German or other major language is an advantage

About Us
UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

How We Hire

This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html

Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it’s our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.