Logistics Coordinator –NIGERIA -M/F

ALIMA, the international medical NGO with a human face, which places at the heart of its model the co-construction of projects and professional paths

THE ALIMA ASSOCIATION

ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.*

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First
2. Revolutionizing humanitarian medicine
3. Responsibility and freedom
4. Commitment to a dynamic of continuous quality improvement
5. Creating a climate of trust among colleagues
6. Collective intelligence
7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

● Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;

● Report any violation of the policies, framework documents and procedures to a superior, to a referent.

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 6 million patients. Today ALIMA works in 12 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 330 health structures (including 28 hospitals and 300 health centers). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and haemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.

ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.**

COUNTRIES WHERE WE WORK IN 2020: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania & Senegal.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.

GOVERNANCE: ALIMA is governed by a Board of Directors of 10 elected positions and 4 co-opted positions from representatives of West African partner NGOs.

ALIMA in NIGERIA

The humanitarian crisis in Nigeria’s northeast and the Lake Chad region is one of the most severe ongoing crises in the world, now entering its ninth year and showing no sign of abating.

In 2021, at least 8.7 million people are in need of urgent humanitarian assistance in the worst-affected states of Borno, Adamawa, and Yobe. Up to 5.1 million people risk being critically food insecure during the next lean season (June – August 2021), a level similar to 2016-2017 when famine was looming over Borno State

Nigeria is now facing a second wave of COVID-19 infections. Borno, Adamawa, and Yobe states have recorded new cases. Aid actors are intensifying actions and prevention measures

Despite challenges including humanitarian space reduction, aid workers had already provided around 5 million people with life-saving assistance in Borno, Adamawa, and Yobe states in 2020.

Conflict, explosive remnants of war, and insecurity have cut people off from their main means of livelihoods-farming and fishing. This causes major food insecurity in northeast Nigeria, which COVID-19’s effects on incomes have exacerbated: despite good crop yields, food insecurity is rising. Findings of the October 2020 Cadre Harmonisé (CH) analysis projected that about 5.1 million people in the three states will be food-insecure in the lean season between June and August 2021 – a 19% and 34% increase in 2020 (after COVID-19 June CH Update) and 2019 figures respectively. According to the Nutrition and Food Security Surveillance Round 9, conducted in October 2020, the level of acute malnutrition increased in all three states compared to 2019. Global acute malnutrition (GAM) rates of 10.7% were recorded in Borno, 7.5% in Adamawa, and 13.6% in Yobe. According to the survey, several LGAs had high pockets of global acute malnutrition above the 15% threshold (emergency phase), including Gubio, Magumeri, Mobbar, and Bayo in Borno State and all LGAs in northern Yobe. Movement restrictions and insecurity continue to hamper the ability of IDPs, returnees, and the host communities to access basic services, livelihoods, and land for farming and grazing. This means that more people will rely on humanitarian aid to survive in 2021.

In 2017, ALIMA continued to implement projects in Muna Garage in Jere LGA, where ALIMA performs general consultations for children under 5 and provides Sexual and Reproductive Health (SRH) to pregnant and lactating women (antenatal and postnatal consultations). An Outpatient Therapeutic Feeding Program (OTP) is also available for children under 5 suffering from severe acute malnutrition (SAM) in the clinic, where women and caretakers are trained to screen their children for malnutrition using the MUAC tape.

In Maiduguri MC, where ALIMA is working in partnership with the University of Maiduguri Teaching Hospital (UMTH), the Inpatient Therapeutic Feeding Center (ITFC) manages children under 5 suffering from SAM with medical complications in a 50-bed capacity building.

In December 2020, ALIMA conducted a needs assessment survey in the north of Yobe where a high level of acute malnutrition was recorded by the nutrition sector. The results of this survey prompted ALIMA to open a nutrition and health project covering the Kasasuwa LGA, one of the most affected LGAs, and where there was a gap. This project started in May 2021 and fund by ECHO aims to support Karasuwa health facilities and improve access to nutrition and health services including pediatric healthcare and reproductive health.

ALIMA also supports COVID-19 vaccination in Borno and Yobe with a focus on the most vulnerable.

In parallel, ALIMA is opening an emergency nutrition project in Katsina state and is present in Owo state since 2018 for Lassa fever response and research.

POST TYPOLOGY

Mission Location: Nigeria, Abuja

Direct Line Manager: Head of Mission

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the job holder will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is found, a declaration of honor will be requested.

MISSION ET OBJECTIVES

Define and implement technical and logistics strategies and support to the field under the technical

support and management of the Logistics Desk Manager, dedicated to the approval of the global

logistics strategy, ensuring the pertinence and coherence of logistics planning & programs, adequacy of the means provided and the compliance with ALIMA standards and protocols in order to enable the development of the mission in perfect working conditions and optimize the impact of the medical projects activities.

TASKS & RESPONSABILITIES

⮚ IMPLEMENT THE OPERATIONAL LOGISTICS STRATEGY

● Participate actively in the elaboration and update of annual project planning, budgets proposals and any emergency operations, give support in strategies definition and providing advice to the HoM in the translation of the identified logistical/technical needs into objectives, priorities, and resources needed for the mission.

● He shall ensure to provide all documentation and assume his role.

MONITORING THE IMPLEMENTATION OF LOGISTICS ACTIVITIES AND PROCEDURES

● Follow up the activities and support the mission in the different sectors, which involve logistics: construction and rehabilitation, warehousing and supply of medical and non-medical material, transport, communications, water and sanitation, fleet and engines management, assets control, security, reporting, etc.

● Implement and apply ALIMA harmonized validated procedures and documentation.

● Reinforce controls and enhance training on use.

● He is accountable to ensure compliance with ALIMA standards, protocols, and procedures.

● His role request to report to the HoM on the development of the ongoing programs and proposing reorientation strategies, with contribution and technical approval of the Logistics Desk Manager, when needed.

MANAGEMENT OF LOGISTICS TEAMS AND HR POLICIES

● Is responsible for the proper application of HR policies and associated processes (recruitment, capacity building (induction, coaching, training), briefing/debriefing and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.

● Develop activities planning, action plans, appraisal & evaluation for Logistics managers and other national positions.

● Review and adapt consequently and timely all jobs description for the national logistics staff.

● He/She is responsible for ensuring technical reference, supporting logistics teams on all technical issues in the Borno mission, and providing basic guidelines and knowledge to programmes staff to follow procedures.

● He/She has to assume their implementation.

MANAGEMENT OF ASSETS AND PREMISES STRUCTURES AND EQUIPMENT

● Monitoring and following up on the registration, codification, and tagging of all new assets, purchased or donated.

● Ensure that all in-use equipment is recorded and tagged.

● Set and supervise a regular physical inventory of the assets list. Keep assets list updated.

● He is responsible for ensuring the installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition, as well as all the equipment, required.

● Supervise the proper use and maintenance of IT (computers, software, backups, etc.), office, communication, transportation, and energy equipment.

● Assume and raised reports on assets for each donor as references for audit and control.

● Proceed to inquiries/investigations in case of damages or loss on any asset for reporting.

MONITORING OF SECURITY AND RISKS MANAGEMENT

● Elaborate, define and monitor technical aspects of the risk reduction policy, transport, communication, protection, identification, and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan, and contingency plan performing day-to day monitoring of security rules observation and reporting of any problem to the HoM.

● For this purpose, the Logistics Coordinator will have to create an appropriate environment to facilitate the exchange of information on the security situation and will be the security back up in the absence of the HoM.

● Develop or improve the tool to proceed to elaborate a risks analysis report and update the

● different SOP’s (base, coordination, and mission).

● Collect and compile all useful and right information from his network then to share timely within the mission or with dedicated staff.

● He has to establish good communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ.

● Procure to all staff in the Mission benefits from a welcome briefing on security SOPs and from proper training on some topics like how to use communications equipment (e.g, satellite phones, HF/VHF radios, computers, etc.), what to do in case of a fire alert or attack from terrorists.

● The role of the logistics coordinator is to ensure the setup of security measures and their application by all ALIMA staff in the Borno mission.

● He is in charge and responsible to select appropriate information to spread.

SETTINGS AND IMPROVEMENT OF REPORTING

● Analyse monthly projects reports, and comments and send feedback to all logistics manager before the consolidation of the monthly mission report.

● Provide, on weekly or monthly bases, reporting on activities from projects/mission evolution from the technical/logistics perspective and propose corrections if needed.

● Consult the logistics referent in case of an amendment.

● Improve contents of the report, monitor closely results of procurement follow up, stocks management and value, fuel consumption, and action points.

● Role and responsibility to ensure the quality of reporting, exchanges, and sharing of reliable information and data.

REPRESENTATION

● Represent ALIMA in meetings with Authorities and other NGOs for technical/logistics or Security-related issues.

● Acting HoM for all issues when he is assigned as his representative in his absence

EXPERIENCE AND SKILLS

● Essential, Degree/diploma: Degree and specialization in Humanitarian Logistics

● Medical logistics knowledge (Biomed equipment, wash, etc..) will be considered an asset

● Minimum of 4 years of demonstrable relevant logistics experience.

● Working experience in management positions is essential.

● Working experience with an international medical NGO, is an asset.

● Fluency in English. Speaking French is an asset.

● Essential, computer literacy (word, excel, internet). The knowledge of Homere (HR

● management software) and Saga (Finances management) is highly appreciated.

● Strong interpersonal skills, and teamwork.

● Strong communication skills

● Negotiation skills

Languages:

English is compulsory, others are an asset.

CONDITIONS

Contract term: contract under French law, 6 months’ renewable.

Desired start date: 01 June 2022

Salary: Depending on experience + per diem

ALIMA pays for

● Travel costs between the expatriate’s country of origin and the mission location

● Accommodation costs

● Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee

● Evacuation of the employee