Finance Manager – Central African Republic ( CAR)

Start date: ASAP

Based in: Bangui, Central African Republic

Unaccompanied post

An exciting opportunity has arisen for an individual with proven financial management experience to join our programme in the Central African Republic (CAR).

The CAR Finance Manager provides the CAR Senior Management Team and Tearfund’s UK headquarters with accurate and meaningful financial management information to allow them to effectively manage its operations in CAR. The post holder will be responsible for assisting the Country Director to develop and maintain a programme funding strategy, maintain accurate financial records, supervise the preparation of internal and external financial reports and monitor compliance with financial procedures.

Key Duties and Responsibilities:

1. Programme Strategy

2. Support the Country Director in developing and maintaining an appropriate financial plan to support programme implementation in accordance with Tearfund’s financial planning guidelines.

3. Support the Country Director in monitoring the funding pipeline for the programme.

4. Supervise the preparation, and submission for approval, of the annual core budget to Tearfund UK

2. Project/Support Function Management

• Assist project staff in developing proposals (including budgets and activity schedules / plans) and subsequent revisions in accordance with external donor requirements.

• Maintain a set of complete and accurate financial records, including all relevant supporting documentation for each project.

• Monitor, supervise and assist in preparing all interim financial statements / completion reports to donors to ensure compliance with contractual and legal requirements.

• Ensure the timely preparation and communication of monthly financial reports for the Senior Management Team in the country, UK -based Programme Officer and UK management, providing them with meaningful financial information to enable them to manage project and core budgets effectively. This should include advising on significant variances against budget, and making recommendations for corrective actions to ensure expenditure does not exceed available funding.

• Conduct regular field trips to project sites and partners to monitor compliance with financial procedures, review activity progress and assist managers in identifying the financial implications of changes in proposed activities and revising budget lines as required.

• Induct and regularly advise project management on finance systems and controls and how to effectively supervise the finance function in their locations.

• Oversee briefing and training of new staff on the financial procedures relevant to their role

• Advise the Base Manager on the cost implications concerning the selection, lease and management of appropriate office, residential and other buildings as required and the cost implications of fleet management, warehousing management and stock control and procurement of goods and services.

• Facilitate visits by, and meet the requirements of external, internal and donor auditors.

3. Corporate policy and compliance

• Set up and maintain appropriate accounting systems and procedures as prescribed in accordance with standard Tearfund policies and donor requirements.

• Monitor procedures to prevent / mitigate against fraud as per the Fraud Prevention and Response Plan.

• Ensure all documentation for completed projects is archived and stored for audit in accordance with Tearfund’s Project Completion Requirements and DMS

• Ensure staff are familiar with Tearfund’s mandate and values

• Assist the Country Director to ensure compliance with all host country contractual and statutory financial requirements.

4. Team Management

• Lead and manage the finance function of the country programme, providing proper supervision, guidance and mentoring of finance staff to ensure effective performance and compliance with standard financial systems.

• Ensure that all staff in the finance team understand their individual and collective responsibilities for security, safety and well-being.

• Conduct probation reviews and 6-monthly performance appraisals for staff in the programme finance team, and encourage the personal development of each individual (including personal development plans and the identification of training needs).

• Conduct exit interviews, disciplinary and grievance procedures, as required, for staff in the Finance team.

• Support the Deputy Response Manager in capacity building partner finance staff.

• Where appropriate provide pastoral support to staff in the HQ Finance team.

5 .External representation

• Support the Country Director in maintaining constructive working relations with other NGOs, UN agencies, host governments (including both formal authorities and informal factions where applicable).

• In consultation with the senior management team, liaise with the UK Programme Funding team, Programme officer and where appropriate, donors on all aspects of financial management and reporting according to donor requirements.

• Where appropriate build the financial capacities of selected Tearfund partner organisations by providing relevant financial advice and guidance.

The successful candidate will be a professionally qualified accountant or have other finance related qualifications. They will have proven post-qualification experience and experience of strategic planning. Additionally the successful candidate will be able to demonstrate advanced skills in leadership, analysis, training, communication, representation and computer literacy in financial management software.

Candidates should have fluent French and English.

The position is based in Bangui, CAR with frequent travel to our various field bases in CAR.

The recruitment process will include specific checks related to safeguarding issues. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.

Documents

• Finance Manager JD – CAR April 2022 – Google Docs.pdf (0.59 MB)