Logistics coordinator (M/F) – Moldova

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM-France recently conducted a fact-finding mission in the neighbouring countries of Ukraine to assess the needs of people displaced by the conflict.

MdM-F is starting operations in Moldova to support refugees for a better access to healthcare.

TASKS AND RESPONSIBILITIES:

In the context of the mission opening and under the supervision of the Moldova general coordinator, you will lead the development of the country programme logistics strategy and ensure its timely implementation. You will provide logistics guidance, advice and support to all programme and field sites and the logistics staff in those locations as necessary or as requested. You ensure that MdM’s policies, procedures, systems and guidelines are implemented, used and adhered by the team. You play key role in defining and managing supply chain, contribute to enhance cost-effective logistics services and provide support in safety and security management on the mission.

More specifically, your main responsibilities are:

Logistics coordination

• Define and implement the logistics processes and procedures
• Assist the field teams in scheduling all logistics activities required to reach projects objectives and deadlines
• Communicate regularly with the General Coordinator to achieve a thorough understanding of the priorities within the logistics activities

Program activities

• Perform the role of technical advisor at country level and take final responsibility for all logistic tasks of the Mission
• Be responsible for the appropriate selection, installation, use and maintenance of equipment across the technical disciplines
• Take part in any project needs assessment as per required
• Develop and maintain good network of contacts to facilitate emergency responses and provide logistics support to any emergency responses as per needed
• Support the programme teams, particularly on transportation: fleet management;local medical supply, etc.

Procurement, supply chain & asset management

• Oversee the the full scope of the supply chain management for support and activities requirements within the country
• Liaise with HQ purchasing department for international procurement by providing optimal upstream communication
• Be in charge of the implementation, the follow up and observance of MdM logistics procedures and more generally, donor compliance
• Ensure active monitoring of the purchasing process
• Ensure systems mitigate risks from corruption and insecurity
• Oversee the fleet management

Team management

• Be responsible for defining the logistics department staff set up, and drafting job descriptions of staff
• Be responsible for the functional management of specified logistics staff in accordance with HR policies and procedures, including recruitment and performance management
• Facilitate the communication within the logistics component of the team
• Be responsible for the capacity building and training of all logistics staff to improve efficiency, awareness of, and compliance with, logistics systems, MdM and donor procedures

Safety and Security

• Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures in-country
• Be responsible for the safeguarding of all MdM premises
• Report any security incidents to the security focal point
• Ensure premises are safe for staff occupation through active and passive features, such as fire, intrusion, theft, etc.

Meetings, Representation and Reporting

• Represent MdM and network among other organisations and at a national level
• Attend national Logistic and/or Security related external meetings

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 1 month
Starting date: As soon as possible for 1 month
Gross monthly salary: 2860 euros
Based in Chisinau with regular field visits, including in Romania
Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (minimum of 1 day per week onsite)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility
Single posting

SKILLS AND EXPERIENCE NEEDED:
Two-years’ higher education qualification in logistic management/purchasing
Five years’ professional experience (including at least one year in a logistical coordination position in a humanitarian setting or two years’ logistician experience)
Experience on a similar position and in a mission opening context
Experience in fleet management, security, supply chain and stock
Experience in managing a large team and work in an international setting
Excellent organizational skills
Ability to work quickly, under pressure, and with short deadlines
Ability to take effective decisions according to the context
Good writing and communication skills
Flexibility, reactivity, anticipation and adaptability
Ability to communicate effectively with informants and contacts from widely-varied organizations and agencies
Excellent Microsoft Office skills
Languages: Fluent English (written and spoken) mandatory, knowledge of Russian or Romanian is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.