LOGISTICS COORDINATOR (BASED IN YEMEN)

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GENERAL CONTEXT

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

The MSF movement is built around five operational directorates supported by MSF’s 21 sections, 24 associations and other offices together worldwide. MSF OCBA is one of those directorates. The operations are implemented by field teams and the coordination teams based at capital level; together with the organizational units based in Barcelona, Athens and decentralized in Nairobi, Dakar and Amman. The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other departments supporting operations, including the Logistics & Supply Chain Department.

GENERAL OBJECTIVE

The main purpose of the Logistics Coordinator is to define and implement technical and logistics strategies and support to the field, ensuring the pertinence and coherence of logistics programmes, adequacy of the means provided and the compliance of MSF standards and protocols in order to enable the development of the mission in perfect working conditions and optimise the impact of the medical projects.

MAIN TASKS AND RESPONSIBILITIES

• Participate actively in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for the mission.
• Is accountable to monitor the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, transport, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, etc.) ensuring compliance of MSF standards, protocols and procedures, and reporting to the HoM on the development of the ongoing programmes and proposing reorientation strategies when needed.
• Is responsible for the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
• Is responsible for ensuring technical reference and support for all logistics/technical issues in the mission and provide coaching to logistics staff.
• Is responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
• Is responsible to ensure the proper use and maintenance of IT (computers, software, backups, etc.) and communication tools.
• Is responsible to define and monitor technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring security rules observation and reporting to the HoM of any problem. For this purpose, the Logistics Coordinator will have to create an appropriate environment to facilitate exchange of information on security situation and will be the security back up in the absence of the HoM.
• Is responsible to ensure communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ. Ensures all staff in the Mission benefits from proper training on how to use communications equipment available in the Mission (e.g. satellite phones, HF/VHF radios, computers, etc.).
• Represent MSF in meetings with Authorities and other NGOs for technical/logistics related issues.
• Provide reporting on projects/mission evolution from the technical/logistics perspective and propose corrections if needed.

ESSENTIAL REQUIREMENTS

• Essential degree and specialization in Logistics and MSF Logistics training.
• Essential working experience of at least two years in relevant jobs and previous humanitarian experience in MSF or other NGOs in developing countries. Desirable previous experience in emergencies.
• Mission language essential; local language desirable.
• Essential computer literacy (Word, Excel, Internet).

WHAT WE OFFER

• Induction process to the organization and the position.
• Salary & Secondary Benefits determined by previous professional experience and MSF OCBA’s rewards policy. Paid leave of 25 days per year and R&R (rest and recovery) long weekends according to MSF OCBA’s policy.
• Private insurance covering medication and hospitalization, disability, as well as any type of evacuation.
• The chance to develop professionally in an international organization. A profile manager from the HR department will guarantee a proper onboarding according to your first assignment considering your previous professional experience. This person will also monitor your professional development (career path, training, etc.) within the organization and will offer you different tools to guarantee the best possible experience; induction, coaching or mentoring, depending on the needs.
• A dynamic set up with opportunities for multicultural exposure. The position collaborates directly to MSF’S social mission, which is providing medical care, alleviating suffering and helping those most in need.