Logistics Assistant – Siargao (Filipino Nationals Only)

Duration : Dec 2024
Start date : 01-Jan-2024

You’ll contribute to ending world hunger by …

The Logistics Assistant shall assist in the activities and implementation of the procedures and policies in accordance with the five mandates of the logistics department defined in the Kit Log: the supply chain, storage, fleet, communication and equipment, and security management of the base.

Key activities in your role will include

Objective 1: Supply Chain Management

• Centralize and process the Purchase Request through updating the order follow-up form
• Proceed the request by preparing a Release Order or a Purchase Order
• Submit for approval the Purchase Order to the Logistician & Administrator.
• Perform purchasing of the office supplies, equipment, sticks and materials needed by Programs and offices by respecting AAH procurement procedures
• Assist the Logistics Manager in getting quotations, assessment of equipment and materials
• Organize the delivery of the ítems by delivery notes and to update the follow up.

Objective 2: Store Management

• Assist in physical inventory of stock and assets
• Ensure all the stock cards are current and accurate for all materials in stock in line with stock management procedures (stock reports)
• Ensure all the equipment cards and assets labels are accurate and in place
• Respect physical stock management requirements (organization, cleaning, ventilation, protection from external elements, etc.)
• Ensure proper identification of ítems received with the accompanying delivery note, especially with regards to quantity and quality and proper documentation
• Ensure all ítems to be shipped are properly packaged, labeled and organized for rapid dispersal.
• Always keep and organize the store in a good, safe and clean condition
• Inform the Logistics Coordinator of any goods at or near expiration facilitate the replacement on time especially for the medical kits and fire distinguishers.

Objective 3: Fleet Management

• Collects necessary information weekly through movement plan form and update daily to assess the transportation needs and organization of the fleet movement through proper communication skills
• Reports to the Logistics Coordinator in case of major shortage of vehicles and seek for instruction for the usage of taxi or temporal rental vehicles.
• Prepares the movement planning weekly through form collection and compilation in computer and daily update on whiteboard and computer file
• Ensure safe preparation, loading and unloading of vehicles and materials
• Assist in management of cargo dispatch
• Serve as a driver for Action Against Hunger upon request by the Logistics Coordinator by following Action Against Hunger security procedure for driving vehicles

Objective 4: Security

• Adhere to the Mission Reporting system and submit the reports requested on-time
• Respect the Security rules of Action Against Hunger and coordinate with the Head of Project / OIC Head of Base for any security issues relating to work
• Report any security or other incidents in the field that may interrupt project activities directly to the Head of Project / OIC Head of Base

Do you meet the profile required criteria?

• **Education Licensure Training:**Bachelor’s degree in Logistics, Supply Chain Management, or any related field
• Technical specific knowledge: Procedures on procurement, warehousing, supply chain
• Previous experience (years): at least 1 year in a similar position
• Humanitarian sector knowledge: Has experience working in an emergency response (conflict setting desirable)
• Languages: English and Filipino required. Knowledge in speaking Bisaya is an advantage
• IT systems: Good knowledge of MS Office package especially Excel
• Commitment to Gender Equality: Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality

Our remuneration package:

• Compensation based on Action Against Hunger salary grid and candidate’s previous experience
• Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
• Fixed-term employment