Logistics and Procurement Officer

I. Information about the position

Name of position: Logistics and Procurement Officer

Contract Period:12 months with the possibility of extension based on funding availability

Type of position: Full-time

Place of employment: Gaziantep, Turkey (temporarily in Mersin)

Start date: As soon as possible

II. Organizational context

Caritas Czech Republic (CCR) is a non-profit non-governmental organization with field activities in 27 countries (Europe, Asia, Middle East and Africa) and an extensive social services program in the Czech Republic assisting more than 100,000 clients. CCR is a member of the international network of Caritas Internationalis and cooperates with a number of international and local partners.

The core of CCR’s activities focuses on development cooperation and longer-term programming. However, the share of humanitarian and nexus interventions is growing, especially in the sectors of shelter, cash and emergency livelihoods, WASH and health.

III. Responsibilities

• Ensure proper documentation and tracking procedures are applied to all procurement activities
• Prepare contracts in close coordination with the Project Manager and other members of the project team
• As part of CCR’s dual mandate, the logistics officer will participate in emergency preparedness activities and be ready to respond in the event of an emergency
• Prepare monthly procurement plan in close coordination with the PM
• Ensure that the procurement and logistics policies and procedures are applied and adhere to CCR and donor’s guidelines
• Review the required documents for bidding including the PR, Bills of Quantities, General and Special Conditions, Terms of Payment, Scope of Works, etc. to ensure accuracy, completion and consistency of the information
• Ensure confidentiality, integrity and anti-fraud policies and procedures are adhered to
• Ensure procurement, warehouse and other trackers are up to date all the time and shared with relevant staff on a weekly basis
• Vehicles and fleet management, including daily management of drivers
• Maintain competitive rental agreements for apartments/houses, office rent contracts, and ensure processing of the payment schedule as per the agreement
• Keep track of all local contracts including supply, transport, and rental contracts
• Ensure timely repairs and maintenance for any damage in the office

IV. Requirements

• Minimum three years of experience in a similar role within INGOs
• Knowledge of international donor’s procurement guidelines is an asset
• Excellent communication skills, ability to work independently
• Strong management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
• Ability to analyse information and make clear, informed decisions
• Excellent English, Turkish and Arabic, both written and spoken

V. What we offer

• Competitive salary depending on the candidate’s profile and performance
• 21 days of vacations per year
• Opportunity to work on an interesting project with high technical requirements and gain valuable experience
• Relocation allowance and Perdiem.