Logistic Executive

MISSION

The Logistic Executive is responsible for of importing/exporting/clearance goods, documentary, clearance, and in/out bound goods in daily smooth operation at preferential import/export tariff, besides he/.she shall be interaction with all department to allocation shipment in/out 3PLs to stores, and vice versa to ensure the sales volume. Be a member of projects for Warehousing, transportation, export, import and related systems which impact inventory flows …

ACTIVITIES

1. Import/Export Control :

– Control import/export shipping document for clearance and Company ‘s cross check in any at least 5 years onwards

– Accelerate shipment document to shorten clearance and early delivery

– set up the HS code list with preferential import tax for all imported items to business and supporting Sourcing team in documents

 – SOPs for Import/.export, IN/OUT bound goods and delivery,…

–  Tender preparation on process documentary, contact, LMD if any

   Ensure the cost for import, export, warehousing activities as well as transportation costs inlign to Company Distribution budget

2. Management of database

– Collect information relative to new products, imported/exported goods update to systems right after the task is done

– Alert variance in received goods and claim, alert to related supplier/departments and update actual goods received to systems accurately

– Check and update existing products information & in/outbound goods correspondent to the systems and warehouse data, alert if any risks

– Suggest improvement if any

3. Warehouse & Inventory Control :

• Assist in daily warehouse and shipping areas including: Filling and shipping customer orders, satisfying internal shipping requirements,
• Ensure accuracy of shipments and supporting documentation, receiving incoming materials and routing to appropriate area or personnel
• Ensure the inventory transaction are accurately logged and overseeing cycle counts and reconcilable activities,
• Optimize the working flow and jobs as inquired if any changes to adapt company’s policy & business plan.
• Warehouse organization, layout and capacity management. Participate in maintaining a clean and organized warehouse environment
• Oversee warehouse security through review of physical security measures and continuous monitoring, and recommends modification to the programs
• Train warehouse associated staffs in job duties, safety procedures and company policies to maintain personnel proficiency in warehouse operations.
• Measuring and reporting the effectiveness of the department activities. Measure, track and monitor all assigned KPI’s
• Other duties as assigned by higher authority
• Prepare SSD, ESD, shipping schedule and receiving goods control in/outbound and regulate space efficiency aligned to budget target.
• Participate mainly in open new warehouse in Hanoi/elsewhere base on company requirement including seeking site, test,
• point-of-use inventory storage areas. Ex : new warehouse in Hanoi in Apr 22 to be in operation
• Organize stock count monthly, physically stockcount minimum once per year for Hanoi, HCM warehouses
• Other tasks if inquired by Director, Line Managers, and other departments to company ‘s business plan
• Inventory Controller : smoothly & efficiently control all warehouses transaction on G.O.L.D system & Others requirements if any
• Warehouse Operation Management activities : control all warehouses daily inbound/outbound/inbound operations with KPI tracking
• Report daily, weekly, daily the landed cost, stock level, stock risks,
• Be responsible for stock count and organize stock count monthly, audit stock count (yearly) stock out report nationwide.
• Other tasks if inquired by Director, Line Managers, and other departments to company ‘s business plan
• Warehouse Operation Management activities : control all warehouses daily inbound/outbound/inbound operations with KPI tracking
• Report daily, weekly, daily the landed cost, stock level, stock risks,
• Stock movement management on Gold system. Make Adjustment for every import shipment not later than 02 working day from ETA

  4. SOPs, WH project, System project acceleration :

• New warehouse SOP after choosing new Tender or stay with current supplier
• Corporate with other teams to build Ecommerce SOP
• Manage Last Midle Delivery(Make SOP) as required  
• Stock movement management on Gold system. Make Adjustment for every import shipment not later than 02 working day from ETA

           And update data to system as well as alert the risks if any.            

5.Planning :

• Participate projects such as for tender or new warehouse in Hanoi/elsewhere base on company requirement
• Directly action on Warehouse projects for set up, test run, report for smooth operations
• Warehouse Operation Management activities : control all warehouses daily inbound/outbound/inbound operations with KPI tracking
• SSD, ESD, Stock optimization update weekly for Brands and Line Manager/Director
• Others requirement if any by Line Manager/Director

6. Report :

     * Weekly report for inventory SSD, ESD, HS code import tax rate, Inventory report, BI report for WHs, SOP,…

     * Other if required according to job requirements and assigned by Line Manager/Director

COMPETENCIES

Knowledges

– Internal management system, Im-Export and warehouse controlling experience min 2 years at site

– Accounting knowledge good to have

– Detail concentration, devoted attitude & proactive

Technical skills

– Use items basic file management software

– Setting- up items basic file

Transverse professional skills

– Good communication

– Handle to work under pressure and to manage a big flow of information,

REQUIRED BACKGROUND & ATTITUDE

Education : Bachelor in economics, business administration, finance

Experience : Beginner or few years-experience in trading

Attitude: Rigorous, well organized

Language: Good level in English

Computers skills : Microsoft Office (Words, Excel, PowerPoint)