Junior Project Assistant (Labour Mobility & Social Inclusion)

Context Under the direct supervision of the project manager and under the guidance of the Head of Unit for Labour Mobility and Social Inclusion (LMI) and under the overall supervision of the Chief of Mission in the Country Office for Belgium and Luxembourg, the incumbent will assist the LMI Head of Unit with the implementation of projects of the IOM Country Office. In addition to this, the incumbent will be expected support some activities related to the development of new projects in the LMI Team.

Core Functions / Responsibilities

I. ASSIST WITH THE IMPLEMENTATION OF PROJECTS

In particular, the incumbent will:

1. In close coordination with the LMI Head of Unit, assist the Project Management Teams with the implementation and follow-up on project activities. This includes supporting the team with research tasks, administrative tasks and the (logistical) organization of meetings and events;
2. Assist with the drafting/ formatting of meeting reports and minutes; routine correspondence, type letters, reports and memoranda as well as IOM documents and forms related to IOM operational and administrative matters;
3. Assist the Project Management Team with the development of new projects and initiatives in the field of Labour Mobility and Social Inclusion. This includes assistance with the drafting/ formatting of concept notes and project proposals;
4. Assist in drafting/ formatting public information documents, website articles, press releases and information dissemination on IOM activities towards public and private stakeholders; and
5. Any other tasks as may be required.

II. ASSIST WITH POLICY SUPPORT AND OUTREACH

1. Assist in identifying possible partnerships with the private sector, civil society (NGOs, diaspora associations, etc.) and other stakeholders (such as the Belgian government and universities) in order to improve knowledge on migration initiatives and policies;
2. Assist with the drafting/ formatting of presentations and speeches related to integration for the LMI Head of Unit or the Chief of Mission;
3. Prepare for, participate in and follow-up on meetings/conferences on behalf of the organization; and
4. Any other tasks as may be required.

Required Qualifications and Experience Education

• Bachelor’s degree (or higher) in economics, social science, migration studies or related field from an accredited academic institution with one year of relevant professional experience.

OR

• Completed High School degree with three years of relevant professional experience

Experience and skills

• Demonstrated first working experience or internship in the area of project management, reporting or monitoring and evaluation of projects;
• Demonstrated first working experience or internship in the area of migrant integration or labour migration;
• Strong organizational and time-management skills;
• Ability to work independently;
• Experience in liaison with non-governmental organizations, national, regional and international authorities and institutions is an advantage;
• Strong organizational and time-management skills;
• Strong communication and diplomatic skills, applied in a professional environment;
• Ability to work independently against tight deadlines;

Languages

Fluency in English and French is required. Knowledge of Dutch is desirable.