International Payroll Specialist

We don’t simply hire employees. We invest in them. When you work at Chatham, we empower you — offering professional development opportunities to help you grow in your career, no matter if you’ve been here for five months or 15 years. Chatham has worked hard to create a distinct work environment that values people, teamwork, integrity, and client service. You will have immediate opportunities to partner with talented subject matter experts, work on complex projects, and contribute to the value Chatham delivers every day.

We seek to enhance our Payroll team with an International Payroll Specialist for our UK, Poland, and APAC locations. This role is responsible for coordinating, processing, and paying ~200 employees on a monthly basis. You’ll collaborate closely with the international HR & US Payroll teams to ensure processes are established, consistently applied and governance is maintained. This position partners with vendors to ensure payroll accuracy and compliance, work closely with HR and other internal teams to ensure all tax reporting, benefits-records administration, and payroll issues are handled accurately and responsibly. The International Payroll Specialist acts as a key liaison with the international payroll vendor, CloudPay, and our employee data system, UKG, to build efficient workflows and processes that are scalable as we grow.

In This Role You Will

• Prepare payrolls for monthly approvals and assist with the submission of statutory notices and relevant tax documents to third parties
• Be responsible for coordinating, collating and inputting variables within the pre-agreed deadlines, seeking necessary authorizations as appropriate and submission to third party payroll companies for payroll processing
• Recognize and mitigate risks associated with payroll and compliance
• Build effective working relationships and credibility with key stakeholders and third-party providers
• Assist with audits and finance queries
• Support the broader International HR teams and employees with payroll and process queries
• Ensure that all data is managed and maintained in accordance with the Data Protection regulations (GDPR) for the UK as well as adherence to government regulations for processing payrolls in our Singapore, Australia and Poland offices
• Serve as a first level employee support for all international payroll, paid time off, and time & attendance questions ensuring our employees receive the highest level of service
• Process workflows to ensure all payroll transactions are processed accurately and timely
• Administer miscellaneous payments in the payroll system including commissions, stock transactions, dividend payments, adjusted overtime, manual checks, etc.
• Respond to queries regarding garnishments or payroll withholdings
• Partner with the HRIS team to design and/or implement new systems and/or system enhancements with a focus on international programs
• Assist with projects and perform miscellaneous project and administration functions to support the Payroll and larger Total Rewards team
• Perform other related duties as required and assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Your Impact

The International Payroll Specialist is an important member of our payroll team, part of achieving Chatham’s second purpose of impacting our clients through consistent and accurate processing of employee payrolls and/or benefits. You will also impact your colleagues by being responsive and friendly in your daily interactions. This role has far-reaching impact in demonstrating our values of doing excellent work, working together, and forming long-term relationships.

Minimum Required Qualifications

• Fluent in Polish
• Two years’ payroll processing experience required
• Experience with processing pay through CloudPay
• Proficiency with Microsoft Excel, Word, and Outlook

Contributors To Your Success

• Ability to work independently, plan, prioritize, think outside of the box, and have a positive attitude to embrace change
• Experience with Ultimate Software
• Strong verbal, written, and interpersonal skills
• Strong aptitude towards efficiency, quality, and consistency, as well as a focus on customer service
• Ability to deal with difficult situations involving sensitive and confidential teammate issues
• Considerable knowledge of principles and practices of personnel administration
• Effective oral and written communication skills
• Excellent interpersonal skills
• Ability to resolve problems in a timely manner
• Planning and organizational skills
• High degree of accuracy and thoroughness; detail orientation
• Adaptability to changes in work environment; ability to manage competing demands
• Consistent demonstration of dependability
• Ability to observe safety and security procedures

Chatham Financial delivers financial risk management advisory and technology solutions to organizations across industries and around the world by helping companies maximize value in the capital markets. At Chatham, we help businesses improve their bottom lines. But that’s not the only place we’re committed to making an impact. We look beyond our clients, too — enhancing the markets where we work, supporting the clients we partner with, helping our employees thrive, and giving back to the world at large. And when you join Chatham, you’re an integral part of this equation, enabling us to live this purpose-driven philosophy every day.

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