Internal Auditing Coordinator – Kenya National Hire.

Job Description

Position Title: Internal Auditing Coordinator

Reports To: Regional Representative/ dotted line to Director Internal Auditing (HQ)

Division : Programs

Department: Leadership

Job Location: Nairobi, Kenya

Grade Level: 10

Introduction: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement, and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability, or veteran status in employment or in the provision of services.

Primary Purpose

The Internal Auditing Coordinator is a member of the leadership team. The main function of this role is to perform financial, operational, system and process audits of the organization’s functions, and to report on the adequacy, or otherwise, of the internal controls and risk management as a safeguarding to CWS Africa mission.

Essential Duties:

• Develop and manage auditing plans using appropriate risk-based methodology including control concerns identified by management.
• Implement the internal annual audit plan, as approved, including, as appropriate, any special tasks or projects requested by management, and report periodically on the status and results of the audit plan
• Assess the adequacy and effectiveness of internal control and risk management processes
• Undertake review of systems of internal controls maintained by CWS to safeguard financial and physical assets and making recommendations to correct any weaknesses.
• Liaise with the external auditors as appropriate, for the purpose of providing optimal audit coverage
• Carry out special audits and investigations as may be required by management in case fraudulent activity is suspected
• Carry out value for money audits to ensure that resources are acquired economically, used efficiently, deployed effectively and adequately protected; in achieving plans and objectives in operations, programs, and program support
• Review and report to management on significant issues related to the processes for controlling the activities of CWS, including potential improvements to those processes.
• Reviewing all relevant programs and activities affected by industry regulations, including records, reports, and software
• Recommending and implementing changes to address procedures and practices that are not compliant with industry regulations
• Playing an active role in the maintenance and review of policies and procedures, including ensuring they are up to date with all legislation and best practices
• Analyzing potential risks within the company and its practices to avoid possible compliance issues
• Tracking reported organization violations and the responses and plans regarding these allegations
• Analyzing existing compliance records and making all necessary updates
• Compiling reports on the results of external and internal audits and presenting these reports to the relevant supervisors and department heads
• Follow up on the implementation of external audit recommendations
• Follow up on the implementation of internal audit recommendations and continuous monitoring of the control environment
• Adhere to quality, production, and customer service expectations
• Analyze operational practice, periodic reports, databases, records, and other forms of documentation to ensure compliance with established company and governmental regulations
• Document findings of tests and audits in work papers and memos and distribute to relevant supervisors and department heads upon completion
• Brief management on auditing findings and reports
• Collaborate with management to improve internal control mechanisms as needed
• Accept ownership of new auditing initiatives and enhance the compliance department’s reputation and effectiveness

Qualifications:

Experience:

• Minimum of 10 years’ work experience as an internal or external auditor in a managerial/Senior position required
• Experience in the INGO sector at management level with supervisory duties in Kenya and at least one other African country is required
• Thorough understanding of US Government funding rules and regulations
• Experience working with multi country, multiyear USAID funding a plus

Skills:

• Developed aptitude for statistical analysis
• Excellent written English communication and analytical skills
• Detail-oriented multitasker
• Commitment to objectivity
• Highly proficient and effective researcher

Education & Certifications:

• Bachelor’s Degree is required, Master’s Degree preferred
• Must be a Certified Public Accountant-CPA(K) or equivalent certification with a good professional standing
• A member of Institute of Internal Auditors (IIA) with a good standing

Abilities:

• Work and make decisions independently and contribute to overall operations at management levels
• Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems in the field
• Maintain a high-performance standard with attention to detail, completing tasks within set timeframes
• Exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems
• Deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public.
• Manage large and diverse workload under pressure with competing priorities
• Maintain the integrity of official records
• Analyze and solve complex problems and make sound decisions
• Work with minimal supervision
• Maintain a high-performance standard with attention to detail.
• Work independently and contribute to overall operations of RSC Africa
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP)

Important Requirements:

• Strong English communication skills, both written and oral
• Ability to work in a multi-cultural environment required
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required

Special Requirements:

• COVID Vaccination is required for all successful candidates
• The candidate should be of good health, willing and able to travel extensively on short notice in often difficult conditions and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa
• This position is based in Nairobi, Kenya
• This position requires use of laptops at all time, competence in Microsoft office packages is required
• Background check which includes references, and an educational and criminal check is required before the start of employment
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements, and lifting/carrying heavy loads
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location