Finance and Administration Manager

Organization Summary

The Green Belt Movement (GBM) is a non-governmental organization founded in Kenya in 1977 by Professor Wangari Maathai. The Movement’s work focuses on conserving the environment by empowering rural women and communities through environmental education, supporting conservation and climate change mitigation activities in Kenya, and creating livelihood safety-nets at household level.

This position is full-time and reports to the Executive Director.

• Location: Nairobi, Green Belt Movement Headquarters

Duties and Responsibilities

Financial Responsibilities

• Supervise and maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
• Develop financial policies, procedures and internal controls in consultation with the Executive Director that maximize financial accountability;
• Develop, manage and monitor organization’s budgets, financial reports, and projection of funding needs;
• Provide guidance and training to staff on financial procedures;
• Manage and direct the finance team, including performance management, coaching and mentorship;
• Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices;
• Ensure monthly reconciliation of bank statements;
• Participate in and support the fundraising efforts of the organization through financial analysis, budgeting, projections, etc.;
• Liaise with auditors to ensure annual audits are done in a timely manner; and
• Ensure timely preparation of monthly, quarterly, and annual financial statements and reports.

Administration Roles

• Provide oversight on all procurement activities to ensure full compliance with the GBM and donor policies;
• Ensure daily administrative support to the team, including fleet management;
• Lead management and monitoring of the GBM assets, inventory, office equipment and supplies;
• Manage and direct the administration and procurement team, including performance management, coaching and mentorship;
• Prepare and submit various administrative reports; and
• Perform other duties as assigned.

Qualifications Required

• Bachelor’s Degree in accounting, finance or related field;
• Certified Public Accountant or CPA –K holder;
• A minimum of 3 to 5 years of experience managing financial and contractual aspects for funded international development projects;
• Significant experience with project financial management, including financial controls, accounting, reporting and audit;
• Ability to work across various teams with excellent interpersonal skills and demonstrated ability to build consensus, including demonstrated experience managing and supervising financial, administrative, and procurement personnel;
• Familiarity with grants management, including demonstrated knowledge of rules, regulations, and reporting requirements;
• Experience with computerized accounting and strong organizational and leadership skills;
• Strong analytical and computer skills, with an emphasis on budget and financial analysis;
• Excellent oral and written English and Swahili fluency required, with excellent communication skills.