Information Management Assistant

Vacancy Number: SVN/IOMSO/016/2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants

Context:

Since 2006, IOM Somalia has been implementing a range of humanitarian and development projects in all regions of Somalia. With 6.7 million people requiring humanitarian assistance in 2017, evolving mixed migration flows in and out of Somalia, increasing access and donor interest in Somalia, programmatic scope for IOM is growing rapidly. In this context, IOM Somalia is implementing a multitude of projects and is expanding its sectoral portfolio. IOM Somalia is therefore seeking an incumbent to support project development and resource mobilization efforts.

Under the overall supervision of the Deputy Chief of Mission and the direct supervision of Programme Support Unit Coordinator, in coordination with the Programme Support Unit (PSU) team and relevant programme managers, the successful candidate will assist in supporting and contributing to Programme Support Unit activities, in particular information management by coordinating with relevant Units, administering the information management system and maintaining the system as well as supporting Mission’s Knowledge Management.

Core Functions / Responsibilities:

1. Provide general information management support to IOM offices and relevant partners;
2. Support the various information collection, management and exchange activities with relevant Unit and partners;
3. Coordinate country-based information to maintain consistency and coherence across countries in the region, and support in the coordination of information collection processes and the overall information management activities including encoding, storing, and transferring data as well as processing and support in the analysis of the collected data and information locally;
4. Support timely preparation and generation of information products, and support on information sharing and dissemination to all relevant channels;
5. Provide support to monitoring efforts for the Mission by applying information collection methods and maintaining adequate documentation and records of project activities, data and reports;
6. Compile and coordinate inputs for information requests from Headquarters, the Regional Office, other IOM missions and external partners, such as donors, government, partner agencies, and implementing partners;
7. Support the knowledge management of the Programme Support Unit (PSU) by maintaining and updating the PSU project matrix, and maintaining institutional memories or other documentation and information management systems;
8. Draft required guidance materials and presentations for the training and reference; and
9. Perform such other duties as may be assigned.

Education

• Bachelor’s degree from an accredited academic institution in Political or Social Science, Business Administration, International Relations and/ or Law with three years of relevant experience; or
• High School Degree in the above fields with minimum five years of relevant professional experience.

Experience

• Experience in Information Management, emergency humanitarian operations; management and coordination of information flows, data management including collecting, storing, processing, and analyzing data to generate information products.
• Experience with handling confidential data;
• Experience in writing and editing information materials and reports are an advantage; and
• Work experience in the region is an advantage

Skills

• Demonstrated expertise in coordinating teams;
• Excellent writing skills;
• Excellent people and communication skills and demonstrated ability to establish and maintain effective relationships with stakeholders and partners;

Computer Literacy

• General knowledge of MS (ex. Word, Excel, PowerPoint, Team, etc.)
• Digital literacy and demonstrated knowledge of information technology in Adobe Creative Cloud: InDesign, Illustrator and Photoshop is an advantage

Languages

• For all applicants, fluency in English is required (oral and written). Somali is desirable.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.