Human Resources Officer

International Organization for Migration

Position Title: Human Resources Officer

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 16 November 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM is the leading organization in the field of migration and has a staffing complement of 20,000+ staff in more than 580 locations worldwide. The Organization strives to employ a talented and diverse workforce able to address global migration challenges. IOM jobs offer a unique opportunity to work in an international setting with colleagues from around the world.

Talent Management is seen as a priority within the Organization and falls under the responsibility of the Department of Human Resources (DHR). The Integrated Talent Management Unit (ITMU) plays an important role as it manages one of the important resources of the Organization—its people, by attracting top talent and skilled employees.

The IOM Internship Programme targets young, talented undergraduate and graduate students, willing to gain practical experience in areas relevant to the Organization.

Under the overall supervision of the Chief, Integrated Talent Management Unit and direct supervision of the Senior HR Specialist (Talent Management), the Human Resources (HR) Officer will carry-out the following duties and responsibilities:

Core Functions / Responsibilities:

  1. Support and facilitate the review of auxiliary staff projects and programmes including SYNI programme, Internship projects and programmes, as well as sampling review tools and mechanisms.
  2. Support and facilitate the hiring of Interns by coordinating the recruitment, selection, onboarding, visa processing and separation of Interns in Geneva, Bern, IGC and GFMD.
  3. Support in coordinating recruitment and selection processes for the ‘Temporary SubsidizedAssignment’ (TSA) of candidates from the SYNI Programme of Lausanne City Council in Switzerland.
  4. Actively participate in outreach campaigns and needs assessments by contacting internal clients regarding requirements for supplementary staff and reaching out to specific Universities/ Institutions locally and international to identify candidates for the Internship Programme.
  5. Support in the redesign and management of the auxiliary staff webpage, both on the intranet and internet for the purposes of ease of accessibility to all users, well-planned information architecture, well-formatted content effective navigation whilst ensuring all documents are up to date.
  6. Support in preparing and updating relevant documents and agreements for intern welcome guide, info bulletins, Internship Agreement, SYNI Agreement, relevant Standard Operating Procedures (SOPs), etc.
  7. Support in the creation of an effective filing and tracking system for the Internship and SYNIProgramme which facilitates accessibility to records for global internship agreements.
  8. Provide the Accounting Unit and other internal clients with SYNI candidate statistics as and when needed. Maintain statistics of Interns and SYNI assignees.
  9. Act as focal point for onboarding new staff at the IOM Headquarters, organizing monthly meetings for new arrivals at IOM Headquarters, managing a mailbox that supports their needs, and ensuring incoming staff are equipped with the resources they need to transition into their new role at IOM HQ.
  10. Perform other duties as may be assigned.

Required Qualifications and Experience:

Education

  • Master’s degree in Human Resources Management, Administration, Change management, Communication, or a related field from an accredited academic institution with two years of relevant professional experience; or,
  • University degree in the above fields with four years of relevant professional experience.

Experience

  • Previous experience in the Field of Administration, Human Resources Management, change management and/or Communications is required;
  • Previous experience working in an international organization and knowledge of the UN is desirable.

Skills

  • Ability to draft proficiently in English;
  • Ability to carry out graphics and design (desirable);
  • Demonstrated organizational skills;
  • Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
  • Ability to multi-task, prioritize and work independently;
  • Ability to keep matters strictly confidential and exercise good discretion in using information;• Proficiency in MS Office (Word, Excel, PowerPoint); • Result-oriented mindset.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 16 November 2023.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 03.11.2023 to 16.11.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2023 492 Human Resources Officer (P2) Geneva, Switzerland (58465944) Released

Posting: Posting NC58465945 (58465945) Released


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