Human Resources Assistant

Overview of position

Under the overall supervision of the Head of Sub-office and under the direct supervision of the Human Resources Officer in Chuuk, Federated States of Micronesia, the successful candidate will be responsible and accountable for providing HR support to our client Chuuk sub-office, the Federated States of Micronesia.

Role objectives

• Maintain rosters of expertise and handle requests for Curriculum Vitae (CV) as well as requests for placements

• Process requests for vacancy notices, special vacancy notices, direct recruitment, interns and volunteers

• Participate in the pre-screening, evaluation of applications, setting up interviews, initiating and following up on reference checks and ensuring the completion of recruitment and selection formalities

• Prepare staff, consultant, and interns’ contracts; contract extensions, personnel action forms, advancement within grade (AWG), reclassifications.

• Monitor and prepare monthly MSP and CP reports for submission to HCPU.

• Monitor contract expirations and coordinate with respective supervisors on extensions or terminations

• Monitor overtime and leave requests and maintain accurate records.

• Coordinate submission/update of recruitment requirements with employees.

• Communicate benefit entitlements to local staff.

• Prepare and maintain personnel files for local staff.

• Coordinate and monitor exit clearances.

• Calculate Terminal emoluments and coordinate the endorsement from PAC – Human Resources Advisory Services Unit

• Preparation of staff certifications upon requests.

• Responsible for creating and updating the PRISM HR master data.

• Participate in our client planning events and training and development opportunities.

• Strictly adhere to our client’s policies and procedures including prevention of sexual exploitation and abuse and promotion of a respectful work environment.

• Travel at the request and approval of the Chief of the Mission (CoM)

  Perform such other duties as may be assigned.

Project reporting

• To the Human Resources Officer

Key competencies

EDUCATION

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field with at least three years of relevant professional experience; or

• High School certificate with five years of relevant work experience.

EXPERIENCE

• Experience in HR administration or human resources roles is preferred.

• Work experience from an international organization is an advantage.

• Experience with SAP based system would be an advantage.

SKILLS

• Full understanding of human resources functions and best practices.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications, e.g., Word, Excel, PowerPoint, E-mail, Outlook.

• Attention to details, strong decision-making and problem-solving skills.

• Discreet, details and clients-oriented, patient and willingness to learn new things.