Human resources assistant

Established in 1915 with Helen Keller as a founding trustee, Helen Keller International works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, Helen Keller Intl currently offers programs in 21 countries in Africa and Asia, as well as in the United States. The organization combats the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research. In Kenya Helen Keller collaborates with the Ministry of Health in implementing health and nutrition projects that focus on strengthening health system and provision of vitamin A and deworming treatment to children 6-5 years in various counties.

Position HR Assistant

Where, Nairobi with frequent travel to the field

Level of responsibility: Reports to HR and Operations Manager

Scope of the position

The HR Assistant works under the direct supervision of the HR and Operations Manager to implement practices and activities of the Human Resources and Administrative Management providing HR services and Administration linked to organizational and project needs and objectives. The HR Assistant will support the HR and Operations Manager with recruitment, administration of health benefits, filing and complete administrative tasks related to all aspects of HR. H/she will perform any other duties that may be assigned by the HR and Operations Manager.

Recruitment Support:

· Support in the recruitment processes and adhere to the recruitment policies and procedures

· Prepare recruitment materials including preparation of job adverts and posting based on the approved job descriptions, minutes of pre-selection and interview processes.

· Coordinate scheduling of interviews with the shortlisted applicants and interview panel.

· Carry out short listing, coordinate and participate in interviews.

· Plan and coordinate new employee orientation including preparing the onboarding schedule, employment forms, ensuring the work equipment/laptops are available to the staff on the reporting day.

· Maintains an active and organized data bank of applicants for various positions.

Filing

· Ensure employee files have the necessary documentation as per the personnel file check list.

· Ensure filing (electronically and hard copies) of recruitment files per positions advertised.

· Ensure filing of relevant HR documentation:

Administration of the Health Benefits

· Assist to oversee the administration of the health benefits, Group Life/WIBA and pension program.

· Communicate timely addition of new hires and exiting staff with the insurance brokers.

· Support in the renewal process for the medical insurance and Group Life/WIBA.

Leave Management

· Maintain accurate leave records for input in Homere on a monthly basis and for purposes of leave planning.

· Supervision of HR Assistant/Associate.

Administrative Duties

· Support in planning and coordinating of staff retreats working closely with the procurement and logistics team.

· Plan for office events- office lunches, Christmas office functions

· Support in the preparation of work permit/permanent residency documentation and follow with the consultancy firms.

· Prepare invitation and visa letter as required for employees requiring international travel.

· Execute all other tasks as assigned by the Supervisor

Qualification, Competencies and Knowledge:

Qualifications

· Bachelor’s degree in Human Resources Management or relevant degree. **

· At least 3 years’ experience in a HR generalist role.**

Competencies and Knowledge:

· Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.

· Demonstrated ability to successfully coordinate activities with different departments and proven ability to work successfully in a team in a fast-paced environment.

· Integrity and friendly approachability.

· Able to maintain high level of confidentiality.

· Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.

· Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.

· Must have demonstrated understanding of Kenya Labor laws, and other relevant laws.

· Strong organizational skills and attention to detail.

· Excellent oral and written communication skills in English.

· Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint, and database management.

· Excellent oral and written communication skills in English.

· Demonstrated computer proficiencies, including Microsoft Office Suite, especially Word, Excel, PowerPoint, and database management.

Terms and conditions

One-year contract renewable**